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Difference between revisions of "EGI Core activities:Bidding"

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Following the request of the EGI Council in late 2012, the EGI-Inspire Global Tasks were assessed as to their criticality in providing coordination across governance, operations, technology, administration, policy, user community and other functions. This analysis and subsequent prioitisation at the Evolving EGI Workshop in January 2013 identified a set of tasks that should be undertaken by staff at EGI.eu and by service providers in the community (e.g. the NGIs). These are the Core EGI Activities.
[[Category:Deprecated]]


The [[Core_EGI_Activities|Core EGI Activities]] are a subset of the EGI Global Tasks that have been defined as being critical or preventing the degradation of the infrastructure.
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|[[File:Alert.png]] This page is '''Deprecated''' and should no longer be used, but is still available for reasons of reference. Please use the new page https://confluence.egi.eu/display/EGIBID/EGI+Bidding+Home
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EGI’s commitment through EGI.eu is to coordinate a federated compute and data infrastructure to support diverse research communities across Europe and their international collaborators in their data analysis needs. Through technical partners and with the funding support of the EGI Participants and the EC, EGI delivers services and activities to enable such international federation.


== Founding model ==
'''For the new calls, check the [https://wiki.egi.eu/wiki/EGI_Services_and_Service_Management_Support:Bidding new page]'''


All participants and associated participants of EGI.eu pay a participation fee that is used to fund the Core EGI Activities – coordination activities at EGI.eu and technical services from other partners. Additional funds may be obtained by EGI.eu and other partners through collaborative projects to complement the Core EGI Activities and other work (e.g. for the development of new functionality and to support targeted outreach to new research communities) but this cannot be assured.
= Calls for expressions of interest  =
Core EGI Activities undertaken at EGI.eu would be funded 100% by the community. Work undertaken by partners on behalf of EGI.eu (as part of a Core EGI Activity) is expected to contribute at least 50% to the cost of the work done.


== Bidding process ==
== Open calls ==


Members of the EGI.eu Executive Board are reminded of their duty (already declared in the EGI.eu Executive Board Terms of Reference ) to declare conflicts of interest and to maintain the confidentiality of these discussions in making these decisions. The selection of the partner(s) for hosting the Core EGI Activities will be determined by:
== Previous calls  ==


#The Council endorse the bidding process and selection criteria for Core EGI Activities.
=== PHASE III January 2018 - December 2020  ===
#The call for expressions of interest will be announced and publicised to the EGI Council by Director (at least one month in advance).
#The expressions of interest will be assessed by EGI.eu staff against (additional experts beyond the EGI.eu staff and EGI.eu Executive Board may be asked to review the expressions of interest):
##The mandatory baseline technical service that will be delivered by the partner.
##The affordability (i.e. total cost) of the service to EGI and the risks associated with any matching funding that the partner will need
##Any additional technical service that the partner wishes to propose as part of their offer
#A prioritised short-list (including any opportunities for refinement) will be presented to the EGI.eu Executive Board based on (additional experts beyond the EGI.eu staff and EGI.eu Executive Board may be asked to review the expressions of interest):
##The technical and managerial credibility of the solution being offered.
##The SLA being provided around the solution.
##The cost of the solution to EGI.eu.
#The EGI.eu Executive Board will following discussion propose to the EGI Council which partners should deliver the Core EGI Activities.


== Proposal Format  ==
*[[2016-bidding/message brokers|Message brokers]]
*[[2016-bidding/accounting|Accounting repositories and portal]]
*[[2016-bidding/monitoring|Monitoring]]
*[[2016-bidding/service registry|Service registry (GOCDB)]]
*[[2016-bidding/CheckIn|Services for AAI (CheckIn)]]
*[[2016-bidding/Online CA|Online CA]]
*[[2016-bidding/Resource allocation|Marketplace and resource allocation]]
*[[2016-bidding/helpdesk service|Helpdesk (GGUS)]]
*[[2016-bidding/helpdesk support|Helpdesk human support]]
*[[2016-bidding/collaboration tools|Collaboration tools]]
*[[2016-bidding/application and appliances database|Application DB (virtual appliances and applications library)]]
*[[2016-bidding/operations portal|Operations Portal]]
*[[2016-bidding/security coordination and tools|Security coordination and security tools]]
*[[2016-bidding/UMD CMD quality assurance|UMD and CMD quality assurance]]
*[[2016-bidding/UMD and CMD infrastructure|UMD and CMD software provisioning infrastructure]]
*[[2016-bidding/DIRAC4EGI|DIRAC4EGI]] <!-- *[[2016-bidding/Data_Platform_central_services| Data platform central services]] -->


Organisations willing to deliver one or more of the technical services to EGI.eu are asked to provide an ‘Expression of Interest’ (of maximum length 2 pages per task) for each task they are interested in hosting detailing:  
Changes from PHASE 2:  


'''Administrative (~1/2 page)'''
*Resource allocation is extended to include the operations and maintenance of the EGI marketplace, relying on the findings and outcomes of EGI-Engage
*UMD is extended to include activities which include the release of cloud-related products
*DIRAC4EGI, Online_CA and the AAI CheckIn service are new<br>


#The Core EGI Activity (s) that they wish to offer and the contact point for queries.
=== PHASE II May 2016-December 2017 ===
#The effort they estimate needed to undertake the Core EGI Activity, including other sources of effort they could contribute to this task.
#The total cost to EGI.eu of delivering this effort (including all equipment, staff, travel and overhead costs).
#Background information on the hosting organisation and their experiences in this area that makes them suitable for hosting the service.


'''Management (~1/2 page)'''  
List of EGI activities and services for bidding in '''PHASE II (May 2016-December 2017)'''. Data of publication of the call: '''01 July 2015 '''  


#How the combined effort (provided through EGI.eu and from any other sources) will be managed to provide an integrated team.
*[[2015-bidding/message brokers|Message brokers]]
#What are the sources of effort (if any) that will be needed in addition to the effort paid for by EGI.eu and what are the risks/uncertainties/conditions of this additional effort?
*[[2015-bidding/accounting|Accounting repositories and portal]]
*[[2015-bidding/monitoring|Monitoring]]
*[[2015-bidding/service registry|Service registry (GOCDB)]]
*[[2015-bidding/aai services|Services for AAI]]
*[[2015-bidding/long tail|Activities and services for the long tail of science]]
*[[2015-bidding/helpdesk service|Helpdesk (GGUS)]]
*[[2015-bidding/helpdesk support|Helpdesk human support]]
*[[2015-bidding/collaboration tools|Collaboration tools]]
*[[2015-bidding/application and appliances database|Application DB (virtual appliances and applications library)]]
*[[2015-bidding/operations portal|Operations Portal]]
*[[2015-bidding/security coordination and tools|Security coordination and security tools]]
*[[2015-bidding/umd quality|UMD quality assurance]]
*[[2015-bidding/umd infrastructure|UMD software provisioning infrastructure]]


'''Technical (~1 page)'''
''Changes from PHASE 1'':


#Confirm that they will meet the minimum specified SLA and indicate where and how they may be able to offer a greater service or additional functionality.
*Monitoring includes activities comparable to SAM and Monitoring central services
#If they are not already hosting the Core EGI Activity to provide a brief transition plan and any estimated associated extra short term effort required for the smooth migration of the service to the new hosting organisation, and how they expect this effort to be provided.
*Accounting repositories and portal includes the previous separated activities with the same names
#Any deviation from the service as defined in the current EGI Service Catalogue.
*Security and security tools includes activities previously bidded as security coordination and security monitoring and tools
*Operations support services are now partially rescoped in services for the long tail of science
*UMD quality assurance includes the activities that were formerly named "acceptance criteria and staged rollout"


If partners are combining proposals to provide multiple technical services into a single proposal or providing a joint proposal with several partners, then the 2 page limit may be extended (i.e. an extra page for each technical service and an extra page for each partner).
=== PHASE I May 2015-April 2016 ===


== Bidding history  ==
*[[2015-bidding/Security Incident Response Coordination|Security Incident Response Coordination ]]


'''2013'''
=== PHASE I May 2014-April 2016 ===


*[[2013-bidding/Operations Portal|Operations Portal]]  
*[[2013-bidding/Operations Portal|Operations Portal]]  
*[[2013-bidding/Message Broker Network|Message Broker Network]]  
*[[2013-bidding/Message Broker Network|Message Broker Network]]  
*[[2013-bidding/Accounting Repository|Accounting Repository]]  
*[[2013-bidding/Accounting Repository|Accounting Repository]]  
*[[2013-bidding/Accounting_Portal| Accounting Portal]]
*[[2013-bidding/Accounting Portal|Accounting Portal]]  
*[[2013-bidding/SAM central services|SAM central services]]  
*[[2013-bidding/SAM central services|SAM central services]]  
*[[2013-bidding/Monitoring central services|Monitoring central services]]  
*[[2013-bidding/Monitoring central services|Monitoring central services]]  
Line 63: Line 84:
*[[2013-bidding/GOCDB|GOC DB]]  
*[[2013-bidding/GOCDB|GOC DB]]  
*[[2013-bidding/Operations support services|Operations support services]]  
*[[2013-bidding/Operations support services|Operations support services]]  
*[[2013-bidding/Security coordination|Security Coordination]]
*[[2013-bidding/Security coordination|Security Coordination]]  
*[[2013-bidding/1st level support|1st line support]]
*[[2013-bidding/Incident management helpdesk|Incident management helpdesk]]
*[[2013-bidding/Software provisioning infrastructure|Software provisioning infrastructure]]
*[[2013-bidding/Staged Rollout|Staged Rollout]]
*[[2013-bidding/Collaboration Tools IT support|Collaboration Tools IT support]]
*[[2013-bidding/Acceptance criteria|Acceptance criteria]]
*[[2013-bidding/2nd level support (community platform)|2nd level support (community platform)]]
*[[2013-bidding/2nd level support (core platform)|2nd level support (core platform)]]
 
= Bidding and selection process  =
 
The bidding and selection process of the partner(s) for hosting the EGI Activities and Services is as follow.
 
#Customer needs, expectations and satisfaction are assessed.
#The bidding process, the timeline, the list of activities and services, and the funding morel are discussed and approved by the Council.
#The call for expressions of interest is announced and publicised to the EGI Council by the EGI.eu Management.
#The expressions of interest are assessed by EGI.eu staff against a number of evaluation criteria that are defined in the call text. Additional experts beyond the EGI.eu staff and the Executive Board may be asked to review the expressions of interest).
#A prioritised short-list (including any opportunities for refinement) is presented to the EGI.eu Executive Board. Additional experts beyond the EGI.eu staff and EGI.eu Executive Board may be asked to review the expressions of interest.
#The EGI.eu Executive Board approves the selected partners and a technical and financial proposal is presented to the EGI Council.
 
Members of the EGI.eu Executive Board will declare conflicts of interest as required by the EGI.eu Executive Board Terms of Reference, and will maintain the confidentiality of discussions and decisions.

Latest revision as of 09:54, 24 June 2021

Main EGI.eu operations services Support Documentation Tools Activities Performance Technology Catch-all Services Resource Allocation Security



EGI Core services menu: Services PHASE I • Services PHASE II • Services PHASE III • Bids • Payments • Travel procedure • Performance
Alert.png This page is Deprecated and should no longer be used, but is still available for reasons of reference. Please use the new page https://confluence.egi.eu/display/EGIBID/EGI+Bidding+Home

EGI’s commitment through EGI.eu is to coordinate a federated compute and data infrastructure to support diverse research communities across Europe and their international collaborators in their data analysis needs. Through technical partners and with the funding support of the EGI Participants and the EC, EGI delivers services and activities to enable such international federation.

For the new calls, check the new page

Calls for expressions of interest

Open calls

Previous calls

PHASE III January 2018 - December 2020

Changes from PHASE 2:

  • Resource allocation is extended to include the operations and maintenance of the EGI marketplace, relying on the findings and outcomes of EGI-Engage
  • UMD is extended to include activities which include the release of cloud-related products
  • DIRAC4EGI, Online_CA and the AAI CheckIn service are new

PHASE II May 2016-December 2017

List of EGI activities and services for bidding in PHASE II (May 2016-December 2017). Data of publication of the call: 01 July 2015

Changes from PHASE 1:

  • Monitoring includes activities comparable to SAM and Monitoring central services
  • Accounting repositories and portal includes the previous separated activities with the same names
  • Security and security tools includes activities previously bidded as security coordination and security monitoring and tools
  • Operations support services are now partially rescoped in services for the long tail of science
  • UMD quality assurance includes the activities that were formerly named "acceptance criteria and staged rollout"

PHASE I May 2015-April 2016

PHASE I May 2014-April 2016

Bidding and selection process

The bidding and selection process of the partner(s) for hosting the EGI Activities and Services is as follow.

  1. Customer needs, expectations and satisfaction are assessed.
  2. The bidding process, the timeline, the list of activities and services, and the funding morel are discussed and approved by the Council.
  3. The call for expressions of interest is announced and publicised to the EGI Council by the EGI.eu Management.
  4. The expressions of interest are assessed by EGI.eu staff against a number of evaluation criteria that are defined in the call text. Additional experts beyond the EGI.eu staff and the Executive Board may be asked to review the expressions of interest).
  5. A prioritised short-list (including any opportunities for refinement) is presented to the EGI.eu Executive Board. Additional experts beyond the EGI.eu staff and EGI.eu Executive Board may be asked to review the expressions of interest.
  6. The EGI.eu Executive Board approves the selected partners and a technical and financial proposal is presented to the EGI Council.

Members of the EGI.eu Executive Board will declare conflicts of interest as required by the EGI.eu Executive Board Terms of Reference, and will maintain the confidentiality of discussions and decisions.

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