EGI-Engage:Contractual documents-reimbursing procedures
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Project Reimbursement procedures
EGI.eu holds a budget to provide support for unfunded members of the new user communities and unfunded partners (primarily those in the ICPC, USA and Asia Pacific) to attend major EGI-Engage events. It is also available to support the engagement of funded project partners that represent small or emerging NGIs, under certain conditions and after validation of the project Director. The reimbursement is based on a lump sum for expenses and only available for external staff such as: visitors, speakers, participants of EGI-Engage project.
Lump sum refunding rules
The amount of the lump sum includes 3 components, a variable travel component, a fixed subsistence component and a fixed registration component. All three being refunded distinctly and considering the geographical location of the external traveler visiting Europe: Asia/Transcontinental: 1200 travel + (180 subsistence+ 100 registration)*5 days USA/Mediterranean countries/International: 600 travel + (180 subsistence+ 100 registration)*5 days EU: 300 travel + (180 subsistence+ 100 registration)*5 days The amount we will provide as a lump sum is determined by this formula.
From 2015 for an Asian partner and for 3 days of attendance at the Community Forum we would provide a lump sum of 2040€ for the costs. We would not refund more than this amount. If participation is extended to the whole week (5 days) it would be 2600€. The weekly compensation including reimbursement of 5-days conference registration cannot exceed 1700€ for business trip within EU, 2000€ for a business trip from the USA/Mediterranean countries/International and 2600 € for a business trip from Asia/Transcontinental.
The same model will apply in reverse for people travelling to Asia/Transcontinental, USA/Mediterranean countries/International and Europe. If you are in EU travelling to Asia/Transcontinental then it is the Asia/Transcontinental travel allowance plus the same registration and subsistence levels.
LUMP SUM SCHEME history: in 2014: Subsistence 150€/d (increased to 150€ per August 1st, 2013), Registration 100€/d, flight EU 250€, flight USA 500€, flight Asia (rest of the world) 1000€