PROC06 Review of project outputs

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Title Gathering, review and execution of dissemination plan and exploitation plan of project outputs
WP2 strategy, policy and communications, WP manager
Status Approved, 1.0
Approval date AMB approved, 24 August 2016
Related document

Register of project outputs and exploitation plan:

Dissemination plan: TBD

Dissemination report:


Purpose of this procedure is to:

  • Ensure the register of project outputs is kept up to date through continual update of existing and addition of new entries
  • Make sure that every project output is properly communicated (approved activities have to be part of a dissemination plan)
  • Make sure that every project output is properly exploited by relevant customer groups (
How the result will be used (category) How the result will be used (description) Target Group(s) IP protection approach

  • Make sure that  dissemination


Please refer to the EGI Glossary for the definitions of the terms used in this procedure.

The key words "MUST", "MUST NOT", "REQUIRED", "SHALL", "SHALL NOT", "SHOULD", "SHOULD NOT", "RECOMMENDED", “MAY", and "OPTIONAL" in this document are to be interpreted as described in RFC 2119.

Es: RIs, international research collaborations and the long-tail of science, industry/SMEs, service providers, Funding agencies and decision/policy makers, Standardisation bodies

  • IP Protection approach (see linked table)

Entities involved in the procedure and responsibilities

  • All WP Managers: ensure the register of outputs is complete and up to date and that dissemination and exploitation plans are defined
  • Authors of deliverables and milestones: define a dissemination and exploitation plan for every project output in scope
  • WP2 strategy, policy and communications, WP manager: validates the proposed exploitation plan and makes sure that in case of outputs intended to be adopted for new services or to update services of the EGI service portfolio, the relevant Service Porfolio Management activities take place and Continual Improvement activities take place


Responsible Action

Authors of deliverables/milestones/intermediate and periodic reports

Define the dissemination and exploitation plans for each project output in scope in the deliverable/milestone/report


WP2 manager (strategy, policy and communications)
During the deliverable/milestone review process checks the proposed dissemination and exploitation plans with the support of the EGI communications team

WP2 manager (strategy, policy and communications) Updates the dissemination and exploitation plan:

Review the dissemination and exploitation plan execution every quarter

Revision History

Version Authors Date Comments
T. Ferrari
24 August
First version approved by AMB