EGI-Engage:Quality Plan

EGI-Engage project:	Main page	WP1(NA1)	WP3(JRA1)	WP5(SA1)	PMB	Deliverables and Milestones	Quality Plan	Risk Plan	Data Plan
	Roles and responsibilities	WP2(NA2)	WP4(JRA2)	WP6(SA2)	AMB	Software and services	Metrics	Project Office	Procedures

Document management

Document repository

All documents, presentations and other material that forms an official output of the project (not just milestones and deliverables) will be placed in the EGI Document Repository to provide a managed central location for all material.

Document naming convention

• Filenames

Filenames must use the following format in order to link any item back to other versions placed in the document repository. The filename format is:

EGI-<DOCUMENT IDENTIFIER>-<REPOSITORY ID>-V<VERSION>

DOCUMENT IDENTIFIER	The document identifier is dependent on the document type. If the document is: Deliverable: Use the deliverable name: e.g. D1.1, D5.5, etc. Milestone: Use the milestone name: e.g. MS102, MS504, etc. Activity: Use the activity code: e.g. SA1, NA3, etc. Committee/Board: Use an acronym based on the committee or board name: e.g. TCB, OMB, UCB, USAG, SPG, etc. Other: If the source of the material cannot be identified then ignore this section.||
REPOSITORY ID	This is the identification number generated by the document repository.
VERSION	This is the version number generated by the document repository for the particular repository identifier.

• Document titles

The title of documents uploaded to document repository must be in the following format:

<DOCUMENT IDENTIFIER> Title (from the first page of the document)

Example: MS301 User Support Contacts

Document management tools

• Copyright
• Glossary

Recording project outputs

All output produced by staff active within EGI-InSPIRE (funded and unfunded effort) must be recorded so that it can be reported by the project. The following procedures must be used:

Meetings

The meetings must be recorded in the EGI Indico server and all presentations and material provided for the meeting, including any minutes, must be attached to the appropriate agenda page.

Presentations

Presentations and/or papers presented at other meetings attended by EGI-InSPIRE staff must be recorded in the EGI Document Repository A link to the meeting and a summary of the outcome should be recorded in the ‘notes’ section of the document.

Mailing lists

As the majority of the communication within the project will be electronic having a coherent record of that work is essential. All mailing lists must use the EGI.eu based mailing lists which allow groups defined within the single sign on to be linked to mailing lists, access to wiki space, document access, etc.

Websites

www.egi.eu is the main website for the project. It is used mainly for all ‘official’ ‘static’ content. Individual services supported by EGI.eu will have their own hostname in the egi.eu domain. The wiki has group based access control provided through the EGI SSO system. This can be used for all dynamic content being maintained or developed within each project activity. Other third party websites or wikis should not be used to host EGI-Engage related material in order that the egi.eu domain becomes the definitive source of project information.

Resources

• EGI-Engage:QA Project set up Set up for EGI Engage project in terms of supporting tools