EGI Core activities:Travel
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Project Reimbursement procedures
EGI.eu holds a budget to provide support in the frame of the Core Activities. The reimbursement is based on a lump sum for expenses available for external staff. The process is as follows:
- Travel must be pre-approved by Peter Solagna: enter your request in the google spreadsheet here and email peter at solagna.egi.eu - Lump sum refunding rules: in this scheme the amount of the lump sum includes a variable travel component considering the geographical location of the traveller and a fixed subsistence component compensating for all costs incurred (subsistence, hotel and (public) transport other than main ticket). Registration at conference is not eligible under this scheme.
The amount we will provide as a lump sum is determined by this formula.: - Europe: Asia/Transcontinental: 1200 travel + 180 subsistence/day - USA/Mediterranean countries/International: 600 travel + 180 subsistence/day - EU: 300 travel + + 180 subsistence/day The same model will apply in reverse for people travelling to Asia/Transcontinental, USA/Mediterranean countries/International and Europe. If you are in EU travelling to Asia/Transcontinental then it is the Asia/Transcontinental travel allowance plus the same registration and subsistence levels.
- Reimbursement form: travellers shall use the reimbursement reimbursement form here and provide a signed copy (scan or post) accompanied with the boarding passes (or train tickets, or similar) to be sent to our secretary Marie-Louise van der Weijde: firstname.lastname@example.org