EGI-InSPIRE:Financial reports

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The Project Periodic Financial Reports are submitted after each reporting period along with the Periodic activity report. The Project Office is in charge of collecting and consolidating the data from the Lead Beneficiary, who is in turn responsible for gathering the data within their JRUs.

The fourth year report covers the period from 1st May 2013 to 30 April 2014.

Important changes

The Simplification of reporting in 'Use of resources' in FP7/CIP projects means that if "Other direct costs" are equal to or less than 15% of claimed personnel costs in the Form C then no details for costs need to be reported.

Otherwise cost items need to be reported in the Use of Resources by the beneficiary and they need to be justified as follows:

Please note: It does NOT waive the beneficiaries' contractual obligation to maintain adequate accounting records permitting direct reconciliation of the costs and receipts declared. These should be made directly available to the Commission upon request.

Contacts

Your contacts at the Project Office:

Other details

Project Periodic Financial Reports

Financial Report YEAR 5

FINANCIAL REPORTING: 1/05/2014 - 31/12/2014

Documents to Fill in

Financial Guidelines

FORM C SIGNATURE PROCESS
  1. DOWNLOAD YOUR FORM C
    • YOU MUST BE LOGGED WITH YOUR SSO ACCOUNT
    • FORM Cs of a JRU are saved all together in a single PDF file under the name of the Lead Beneficiary.
    • It is the responsibility of the Lead Beneficiary to forward it to his JRUs for signature.
    • NO NEED TO SIGN THE FORM C IF 0 COST!
  2. Get it STAMPED and SIGNED in THREE original copies, one for the Commission and two for the project office. If the document is lost it will enable us to react very quickly;
    • IN ADDITION for Partners INFN, EGI.eu. THREE original copies of the CFS. Pay attention that it is the final version issued/validated;
  3. POST FORM Cs + CFS signed original copies by Friday 15 May 2015 attention of Céline Bitoune and/or Sjomara Specht to the EGI.eu offices (see #Contacts above)

Financial Report YEAR 4

FINANCIAL REPORTING: 1/05/2013 - 30/04/2014

Documents to Fill in

AUDIT CERTIFICATES
LIST of partners required and to which period it applies

Financial Guidelines

FORM C SIGNATURE PROCESS
  1. DOWNLOAD YOUR FORM C
    • YOU MUST BE LOGGED WITH YOUR SSO ACCOUNT
    • FORM Cs of a JRU are saved all together in a single PDF file under the name of the Lead Beneficiary.
    • It is the responsibility of the Lead Beneficiary to forward it to his JRUs for signature.
    • NO NEED TO SIGN THE FORM C IF 0 COST!
  2. Get it STAMPED and SIGNED in THREE original copies, one for the Commission and two for the project office. If the document is lost it will enable us to react very quickly;
    • IN ADDITION for Partners CESNET, CSC, UI SAV, TUBITAK, CSIC, STFC, EGI.eu. THREE original copies of the CFS. Pay attention that it is the final version issued/validated;
  3. POST FORM Cs + CFS signed original copies by Monday 27 October 2014 attention of Céline Bitoune and/or Sjomara Specht to the EGI.eu offices (see #Contacts above)

Financial Report YEAR 3

FINANCIAL REPORTING: 1/05/2012 - 30/04/2013

Documents to Fill in

Financial Guidelines

FORM C SIGNATURE PROCESS
  1. DOWNLOAD YOUR FORM C
    • YOU MUST BE LOGGED WITH YOUR SSO ACCOUNT
    • FORM Cs of a JRU are saved all together in a single PDF file under the name of the Lead Beneficiary.
    • It is the responsibility of the Lead Beneficiary to forward it to his JRUs for signature.
    • NO NEED TO SIGN THE FORM C IF 0 COST!
  2. Get it STAMPED and SIGNED in THREE original copies, one for the Commission and two for the project office. If the document is lost it will enable us to react very quickly;
    • IN ADDITION for Partners BE16-GRNET, BE21-INFN, BE35-CERN. THREE original copies of the CFS. Pay attention that it is the final version issued/validated;
  3. POST FORM Cs + CFS signed original copies by Monday 30 September 2013 attention of Céline Bitoune and/or Sjomara Specht to the EGI.eu offices (see #Contacts above)

Financial Report YEAR 2

FINANCIAL REPORTING: 1/05/2011 - 30/04/2012

Documents to Fill in

Financial Guidelines

Financial Report YEAR 1

FORM C Signature process

  1. Download your Form C
    • The FORM Cs of a JRU are saved all together in a single PDF file under the name of the Lead Beneficiary.
    • It is the responsibility of the Lead Beneficiary to forward it to his JRUs for signature.
    • TO DOWNLOAD YOUR FORM C YOU MUST BE LOGGED WITH YOUR SSO ACCOUNT
    • NO NEED TO SIGN THE FORM C IF COSTS ARE AT ZERO!
  2. Get it STAMPED and SIGNED in three original copies, one for the Commission and two for the project office. If the document is lost it will enable us to react very quickly;>
  3. Request to your auditor 3 original copies of the CFS whenever it was applicable for your institute.
    • Be careful that it is the final version that has been validated;
    • Send these documents to the Project Office by Friday 28 Oct 2011

Timelines

All beneficiaries are required to complete the following actions for himself and their JRUs:

Documents to Fill in

Supporting documentations

Financial Guidelines


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