VT Scientific Publications Repository Current Practices

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VT Scientific Publications Repository: VT Scientific Publications Repository Tasks Meetings & Actions



Collect Best Practices

This is a list of questions to document best practices from established processes to collect scientific publications that were possible thanks to the use of e-infrastructures

  • Scope: identify the scope of collecting publications (infrastructure, geographical boundaries, communities)
  • What information is collected
    • describe the schema and collect also values for the enumerations, e.g., list of disciplines, type of publications)
    • describe if you distinguish between conference paper vs. journals or science based on the infrastructure vs. engineering of the infrastructure
  • Do you collect the impact factor? If so, how? (researcher add it, link to a database of impact factors e.g., http://wokinfo.com/)
  • How do researchers know that they need to provide the information?
  • How do researchers provide the information? (the tool they use)
  • How do researchers describe the use of the infrastructures in the publication? (provide guidelines)
  • What are the obligations for researchers? Where are they defined? How do the researchers accept them?
  • When do researchers provide the data? (e.g., yearly base, as soon as they publish)
  • Limitations/difficulties of the current process
  • Success stories of the current process
  • How many publications are already collected and since when
  • How the information is used

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NGIs' Best Practices

NGI France

  • Scope: identify the scope of collecting publications (infrastructure, geographical boundaries, communities)

All disciplines

At least one author working in a French laboratory or organism

All infrastructures (production or research infrastructures)


  • What information is collected
    • describe the schema and collect also values for the enumerations, e.g., list of disciplines, type of publications)

The elements are : Publication type, Subject, Title, Author(s) (name, first name), Laboratory with team, address, Abstract, Fulltext language, Production date, Conference or book title, keywords...

    • describe if you distinguish between conference paper vs. journals or science based on the infrastructure vs. engineering of the infrastructure

the tool used is built to ask for discipline, type of publications and keywords and allows to search for them. There are menus to get the publications with selection criteria and order to present them. A publication may have several disciplines and keywords

  • Do you collect the impact factor? If so, how? (researcher add it, link to a database of impact factors e.g., http://wokinfo.com/)

NO

  • How do researchers know that they need to provide the information?

We advertise by all means : NGI "France Grilles" web site, "France Grilles" newsletter, letter of the director, e-mails in the lists (labs directors, users, operational and sites teams...), presentations at the grid days... and of course reminders.

  • How do researchers provide the information? (the tool they use)
  1. They have to reference (or put) their publications in a national tool build for all the research community in France - all organisms or universities. The tools is http://hal.archives-ouvertes.fr/
  2. They have to inform a functional email address or G Romier and to give the hal identifier or the title of the publication
  • How do researchers describe the use of the infrastructures in the publication? (provide guidelines)

All possibilities but we ask for an acknowledgement that is advertised on the NGI web site. In the HAL tool, a keyword is also possible to search for the publication.

  • What are the obligations for researchers? Where are they defined? How do the researchers accept them?

There are no obligations concerning the NGI. There are no obligations concerning the organisms or universities except for several.

  • When do researchers provide the data? (e.g., yearly base, as soon as they publish)

It depends on their organisms and context.

  • Limitations/difficulties of the current process

On a voluntary basis

  • Success stories of the current process

about 700 publications collected from HAL to the collection in several months. Several researchers referenced systematically their publications to put them in the collection. It is a major success and we hope to convince others soon!

  • How many publications are already collected and since when

today 9 July 2012 : 240 articles – 485 references - But all existing publications in HAL are currently not in the collection (especially concerning HEP) this is not enough to be representative of the work done on/with the help of the grid in France Grid projects exist since 2001 in France and the collection begins in 2002.

  • How the information is used

used to produce indicators to evaluate the impact of the grid and to search for information about the grid users

EGI