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Policy Document Guidelines
Document Naming
The document Identifier is build as follows:
- EGI-<GROUPID>-<KEYWORD>-<DOCID>-V<VERSION>.doc
where:
- GROUPID: is the group acronym
- KEYWORD: is a mnemonic short string containing either keywords or a short name for the document
- DOCID: repository ID number as assigned by the EGI document repository: https://documents.egi.eu/
- In order to get it, upload an initial emty document, for instance the policy document template
As an example, the Glossary document of the Security Policy Group (SPG) which permalink is https://documents.egi.eu/document/71 has the following Document Identifier:
- EGI-SPG-GLOSSARY-71-V3.pdf
Document Status
Policy documents, after having passed the internal group review, MUST be approved by:
- TCB, OMB and UCB for technical matters
- EGI.eu Executive Board for political matters
The Status of the document can be chosen among:
- Draft: work in progress within the group
- Review: document under internal review managed by the group
- Submitted: document submitted to TCB/OMB/UCB or EGI.eu Executive Board
- Approved: document approved by all the bodies
Resources
- Terms of Reference Template: https://documents.egi.eu/document/63
- Policy Document Template: https://documents.egi.eu/document/59