View source for PROC06 Review of project outputs

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{| class="wikitable"
|-
| '''Title''' 
| Gathering, review and execution of dissemination plan and exploitation plan of project outputs<br>
|-
| '''Link''' 
| https://wiki.egi.eu/wiki/PROC06_Review_of_project_outputs
|-
| '''Owner<br>''' 
| WP2 strategy, policy and communications, WP&nbsp;manager<br>
|-
| '''Status''' 
| Approved, 1.0 <br>
|-
| '''Approval date''' 
| AMB approved, 24 August 2016<br>
|-
| '''Related document'''<br> 
| 
Register of project outputs and exploitation plan:&nbsp;http://go.egi.eu/egi-engage-results<br> 

Dissemination plan: TBD<br> 

Dissemination report:&nbsp;https://wiki.egi.eu/wiki/EGI-Engage:Dissemination 

|}

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= Overview  =

Purpose of this procedure is to:<br> 

*Ensure the register of project outputs is kept up to date through continual update of existing and addition of new entries<br> 
*Make sure that every project output is properly '''communicated''' (approved activities have to be part of a '''dissemination plan''')<br> 
*Make sure that every project output is properly '''exploited''' by relevant customer groups (http://go.egi.eu/egi-engage-results):

{| cellspacing="0" cellpadding="0" border="1" style="table-layout:fixed;font-size:13px;font-family:arial,sans,sans-serif;border-collapse:collapse;border:1px solid #ccc" dir="ltr"
|- style="height:21px;"
| style="padding:2px 3px 2px 3px;vertical-align:bottom;background-color:#ffff00;wrap-strategy:4;white-space:normal;word-wrap:break-word;vertical-align:top;text-align:center;" | How the result will be used (category) 
| style="padding:2px 3px 2px 3px;vertical-align:bottom;background-color:#ffff00;wrap-strategy:4;white-space:normal;word-wrap:break-word;vertical-align:top;text-align:center;" | How the result will be used (description) 
| style="padding:2px 3px 2px 3px;vertical-align:bottom;background-color:#ffff00;wrap-strategy:4;white-space:normal;word-wrap:break-word;vertical-align:top;text-align:center;" | Target Group(s) 
| style="padding:2px 3px 2px 3px;vertical-align:bottom;background-color:#ffff00;wrap-strategy:4;white-space:normal;word-wrap:break-word;vertical-align:top;text-align:center;" | IP protection approach <br><br>
|}

*Make sure that&nbsp; dissemination <br>

= Definitions  =

Please refer to the [[Glossary|EGI Glossary]] for the definitions of the terms used in this procedure. 

The key words "MUST", "MUST NOT", "REQUIRED", "SHALL", "SHALL NOT", "SHOULD", "SHOULD NOT", "RECOMMENDED", “MAY", and "OPTIONAL" in this document are to be interpreted as described in RFC 2119. 

*EGI-Engage [https://docs.google.com/spreadsheets/d/1Tmb5a5GJOB1i_IzUpuMj3xg0loSqTLZ_iUnxBLESA0w/edit#gid=2139657279 Results and catagories] <br> 
*Project result target groups:&nbsp;<span style="font-size:13px;color:#000000;font-weight:400;text-decoration:none;font-family:'Arial';font-style:normal;">those who will use the results 
</span>



<br> 

Es: RIs, international research collaborations and the long-tail of science, industry/SMEs, service providers, Funding agencies and decision/policy makers, Standardisation bodies 

*IP&nbsp;Protection [https://docs.google.com/spreadsheets/d/1Tmb5a5GJOB1i_IzUpuMj3xg0loSqTLZ_iUnxBLESA0w/edit#gid=1205771302 approach] (see linked table)

= Entities involved in the procedure and responsibilities<br>  =

*All '''WP&nbsp;Managers''':&nbsp;ensure the register of outputs is complete and up to date and that dissemination and exploitation plans are defined<br> 
*'''Authors of deliverables and milestones''':&nbsp;define a dissemination and exploitation plan for every project output in scope 
*'''WP2 strategy, policy and communications, WP&nbsp;manager''': validates the proposed exploitation plan and makes sure that in case of outputs intended to be adopted for new services or to update services of the EGI service portfolio, the relevant '''Service Porfolio Management''' activities take place and '''Continual Improvement''' activities take place<br>

= Steps  =

<br> 

{| class="wikitable"
|-
! Step# 
! <br> 
! Responsible 
! Action
|- valign="top"
| 1 <br> 
| <br> 
| '''Authors''' of deliverables/milestones/intermediate and periodic reports<br> 
| 
Define the dissemination and exploitation plans for each project output in scope in the deliverable/milestone/report<br> 

|- valign="top"
| 2<br> 
| <br> 
| '''WP2 manager''' (strategy, policy and communications) <br> 
| During the deliverable/milestone review process checks the proposed dissemination and exploitation plans with the support of the EGI&nbsp;communications team<br>
|- valign="top"
| 3<br> 
| <br> 
| '''WP2 manager''' (strategy, policy and communications) 
| Updates the dissemination and exploitation plan:&nbsp;http://go.egi.eu/egi-engage-results
|- valign="top"
| 4<br> 
| <br> 
| '''AMB'''<br> 
| Review the dissemination and exploitation plan execution every quarter<br>
|}

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= Revision History  =

{| class="wikitable"
|-
! Version 
! Authors 
! Date 
! Comments
|-
| 1.0<br> 
| T. Ferrari<br> 
| 24 August<br> 
| First version approved by AMB<br>
|}

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