PROC03 Financial and effort review
|EGI-Engage project:||Main page||WP1(NA1)||WP3(JRA1)||WP5(SA1)||PMB||Deliverables and Milestones||Quality Plan||Risk Plan||Data Plan|
|WP2(NA2)||WP4(JRA2)||WP6(SA2)||AMB||Software and services||Metrics||Project Office||Procedures|
|Title||Financial and effort review|
A financial and effort review procedure has been introduced to identify over and under spending partners and take appropriate action. This procedure is run every 3 months and involves Work package leaders in validating partners effort reported to the project office.
Please refer to the EGI Glossary for the definitions of the terms used in this procedure.
The key words "MUST", "MUST NOT", "REQUIRED", "SHALL", "SHALL NOT", "SHOULD", "SHOULD NOT", "RECOMMENDED", “MAY", and "OPTIONAL" in this document are to be interpreted as described in RFC 2119.
The following table describes
Here, M means month at the end of effort reporting period.
|Timeline||Responsible||Action||Prerequisites, if any|
|M + 10 days||Project Partners||Deadline for Partners to report on effort (Actual efforts and costs in preparation for the cost statement. Efforts based on actual consumption and costs of personnel (only) based on estimated PM average costs.)|
|M + 15 days||Quality Manager and PO
||Draft sent to AMB|
|M + 20 days||Quality Manager and AMB
Coordinate AMB to take an action to remind partners and check deviations
o Partners not reporting
o Partners over/under spending
|M + 25 days||PO||Final report provided to PMB|