Difference between revisions of "PROC03 Financial and effort review"
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= Overview = | = Overview = | ||
A financial and effort review procedure has been introduced to identify over and under spending partners and take appropriate action. This procedure is run every 3 months and involves Work package leaders in validating partners effort reported to the project office. | |||
= Definitions = | = Definitions = | ||
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The key words "MUST", "MUST NOT", "REQUIRED", "SHALL", "SHALL NOT", "SHOULD", "SHOULD NOT", "RECOMMENDED", “MAY", and "OPTIONAL" in this document are to be interpreted as described in RFC 2119. | The key words "MUST", "MUST NOT", "REQUIRED", "SHALL", "SHALL NOT", "SHOULD", "SHOULD NOT", "RECOMMENDED", “MAY", and "OPTIONAL" in this document are to be interpreted as described in RFC 2119. | ||
= Steps = | = Steps = | ||
The following table describes | The following table describes | ||
Here, M means month at the end of effort reporting period. | |||
{| class="wikitable" | {| class="wikitable" | ||
|- | |- | ||
! | ! Timeline | ||
! <br> | ! <br> | ||
! Responsible | ! Responsible | ||
Line 48: | Line 50: | ||
! Prerequisites, if any | ! Prerequisites, if any | ||
|- valign="top" | |- valign="top" | ||
| M + 10 days | |||
| | | | ||
| | | Project Partners | ||
| | | Deadline for Partners to report on effort (Actual efforts and costs in preparation for the cost statement. Efforts based on actual consumption and costs of personnel (only) based on estimated PM average costs.) | ||
| | | | ||
|- valign="top" | |- valign="top" | ||
| M + 15 days | |||
| | | | ||
| | | Quality Manager and PO<br> | ||
| | | Draft sent to AMB | ||
| | | | ||
|- valign="top" | |- valign="top" | ||
| M + 20 days | |||
| | | | ||
| Quality Manager and AMB<br> | |||
| | | | ||
Coordinate AMB to take an action to remind partners and check deviations | |||
o Partners not reporting | |||
o Partners over/under spending | |||
| | | | ||
|- valign="top" | |- valign="top" | ||
| M + 25 days | |||
| | | | ||
| | | PO | ||
| | | Final report provided to PMB | ||
| | | | ||
|} | |} |
Revision as of 11:40, 31 May 2016
Title | Financial and effort review |
Link | https://wiki.egi.eu/wiki/PROC03_Financial_and_effort_review |
Owner |
Project office |
Status | Approved |
Approval date | |
Related document |
N/A |
Overview
A financial and effort review procedure has been introduced to identify over and under spending partners and take appropriate action. This procedure is run every 3 months and involves Work package leaders in validating partners effort reported to the project office.
Definitions
Please refer to the EGI Glossary for the definitions of the terms used in this procedure.
The key words "MUST", "MUST NOT", "REQUIRED", "SHALL", "SHALL NOT", "SHOULD", "SHOULD NOT", "RECOMMENDED", “MAY", and "OPTIONAL" in this document are to be interpreted as described in RFC 2119.
Steps
The following table describes
Here, M means month at the end of effort reporting period.
Timeline | Responsible | Action | Prerequisites, if any | |
---|---|---|---|---|
M + 10 days | Project Partners | Deadline for Partners to report on effort (Actual efforts and costs in preparation for the cost statement. Efforts based on actual consumption and costs of personnel (only) based on estimated PM average costs.) | ||
M + 15 days | Quality Manager and PO |
Draft sent to AMB | ||
M + 20 days | Quality Manager and AMB |
Coordinate AMB to take an action to remind partners and check deviations o Partners not reporting o Partners over/under spending |
||
M + 25 days | PO | Final report provided to PMB |
Revision History
Version | Authors | Date | Comments |
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