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Difference between revisions of "Overview of Virtual Team projects"

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[[Category:Virtual_Teams]]


This page provides information about the "Virtual Team framework", the "NGI International Liaison" and the Virtual Team projects that exist in EGI.  
<br> The following is a list '''Virtual team projects''', that have been initiated and run by EGI.  


*For background information please read the '''[[Virtual teams|introduction to the Virtual teamframework]]'''.
*For the list of NGI International Liaisons please go to http://www.egi.eu/about/ngis/NILs.html.


== Documentation  ==


== Context ==
Starting and finishing a project can be daunting tasks and they certainly depend on a sound understanding of what is to be achieved, by whom, for whom and by when. Defining the achievable aims and objectives of the project and the resources (human and material) that are realistically available are essential at the very start for any chance of success. At the end of the project, the output needs to be delivered to whoever commissioned the project - this needs to be backed by a Final Project Report that confirms (or otherwise) that what was promised at the beginning is being delivered at the end. A [https://documents.egi.eu/document/1991 Project Initiation Document and a Final Project Report] are available in template form as a source of guidance for all those starting new Virtual Team projects. These are not obligatory formats for VTs but all VT leaders should read the guidance. <!--


In 2011 the EGI-InSPIRE project revised its user engagement activities and defined a new structure for the NA2 work package within an updated Description of Work. The purpose of the restructuring is to improve the efficiency and flexibility of the interaction between the NGIs, EGI.eu and other organisations to achieve common goals in the field of "Engaging with New User Communities" (NA2 is titled Engaging with New User Communities).
== Reporting & management ==


The new structure consists of two key elements:
# Virtual Team framework: The Virtual Team framework enables NGI and EGI.eu persons to initiate and participate in short living projects (Virtual Team projects) that focus on well defined, non-operational activities around the production infrastructure. These activities cover areas such as Marketing & Communication; Strategic Planning and Policy Support; Community outreach and events for new users; Technical outreach and support to new communities. Virtual Team projects focus around new communities and/or sustainability. The VT project framework was developed within the NA2 activity of the EGI-InSPIRE project, but it is open for NGIs, countries and regions that are not involved in NA2 or in EGI-InSPIRE. These entities can join existing Virtual Teams or propose new Virtual Teams.
# NGI International Liaisons: The interaction between the NGI teams and EGI.eu on non-operational activities is undertaken through an "NGI International Liasion"(NIL in short), who is responsible within the NGI for the delivery and interaction of non-operational tasks. Non-operational activities cover areas such as Marketing & Communication; Strategic Planning and Policy Support; Community outreach and events for new users; Technical outreach and support to new communities. The role of the NGI International Liaison recognises the complexity and diversity of each NGIs yet the need for these NGIs to be involved in pan-European, coordinated, non-technical activities of EGI. It is not necessarily the NGI International Liaison to undertake any of the non-technical activities, but instead to make sure the appropriate individuals or teams within the NGI respond to any particular activity or issue that arises. These activities and issues arise in the form and within Virtual Teams and focus around new communities and sustainability.


== What is a Virtual Team? ==
When reporting, please indicate:
* VT Project name
* Reporting period (start date and end date), e.g. "Mon 1 Apr - Tue 23 Apr".
* Work achieved over the period
* Work planned (for next weeks)
* Significant Issues/Additional support needed.
* Please also provide your assessment of how much remains to be done till completion.


It is foreseen that different members of EGI want to participate in different types of targeted activities that directly or indirectly relate to engagement with new users. The skills needed for EGI to successfully engage as a community with new users exist in many different organisations within EGI-InSPIRE and in the broader EGI ecosystem. The individuals with these skills will be brought together in Virtual Teams. Virtual Teams provide a flexible and dynamic means to rapidly bring together certain members of the community ''for a well defined series of tasks'' to meet a specific need that needs to be achieved in a ''relatively short period of time'' (on the order of weeks or months) before being disbanded. The focus of these Virtual Teams will be to either directly increase the number of EGI users (e.g. through integrating a new application) or indirectly (e.g. by raising the profile of EGI and an NGI through a NGI hosted event for its users).
==== Effort reporting ====


These projects are conducted via un-funded VT project teams and there is thus no formal mechanism for recording or reporting the level of effort expended in progressing each project.  Nevertheless, every good project manager should recognise the level of effort (time and other resources) required to progress tasks to completion, particularly when others are assigned to the work.


-->


Virtual Teams enable on the following non-operational activities:
=== Active Virtual Team projects  ===
* Marketing & Communication
* Strategic Planning and Policy Support
* Community outreach and events for new users
* Technical outreach and support to new communities


Virtual Teams can be established and used to enable the development of a strategy for the long-term evolution of EGI, or to significantly increase both the diversity and quantity of users and communities exploiting the infrastructure for world class research. The application of the framework is limited only by the scope and imagination of the NGIs to commit resources to any particular goal.
'''Projects are asked to use [[VT Template Wiki page]]'''


 
{| border="1" cellspacing="0" cellpadding="5" class="wikitable sortable"
The individuals with these skills will be brought together in Virtual Teams. Virtual Teams provide a flexible and dynamic means to rapidly bring together certain members of the community for a well defined series of tasks to meet a specific need that needs to be achieved in a relatively short period of time (on the order of weeks or months) before being disbanded. The focus of these virtual teams will be to either directly increase the number of EGI users (e.g. through integrating a new application) or indirectly (e.g. by raising the profile of EGI and an NGI through a NGI hosted event for its users).
|-
 
! width="300" | Project
 
! width="100" | Area
 
! width="100" | Project status
November 2011 the EGI-InSPIRE project works  few months we will be establishing a network of ‘NGI International Coordinators’ that will help build this vital aspect of our community.
! width="250" | Project leader
The initial phase of this work will be in defining the strategies that will be adopted to engage new user communities both locally and at a European level. Growing the diversity and usage of our user community will help to demonstrate the importance of further investment nationally and within Europe.
! width="80" | Start date
 
yyyy-mm-dd <!--! Project website--> <!--|-
 
|[[VT Template Wiki page]] 
== Who are the NGI International Liaisons? ==
<b>Projects are asked to use this where possible</b>
 
|
{| cellspacing="0" cellpadding="5" border="1"
|
| yyyy-mm-dd--> <!--| [[VT Template Wiki page]]                  '''''All Projects are asked to use this where possible.'''''-->
|-
|-
! NGI 
| [[VT Life Science Data Integration|Integrating life science reference datasets in EGI]]
! International Liaison's name
| Platform porting
! Deputy's name (if any)
| Running
| Fotis E. Psomopoulos/AUTH
| 2014-12-01
|-
|-
| Netherlands
| [[VT Federated Data| Scalable Access to Federated Data]]
| Tom Visser
| Technology
| -  
| Running
| Lukasz Dutka/CYFRONET
| 2015-04-01
|-
|-
|}
|}


== Processes ==


Joining an existing Virtual Team


Establishing a new Virtual Team
<!-- === Proposed virtual team projects  ===


{| cellspacing="0" cellpadding="5" border="1" width="80%"
|-
! width="300" | Project title
! width="100" | Project status
! width="100" | Deadline to join
! width="180" | Project leader
! Project website
|-
| Top applications and their user communities
| PLANNED
| No deadline
| Not known yet
| [[VT Top Applications]]
|}


== Current VTs ==
<br>


=== Potential virtual team projects  ===


== Finished VTs ==
{| width="80%" border="1" cellspacing="0" cellpadding="5"
 
|-
 
! width="300" | Project title
== Further information ==
! width="100" | Project status
 
! width="100" | Deadline to join
[https://www.egi.eu/indico/getFile.py/access?resId=0&materialId=paper&confId=659 The New NA2: Engaging with new user communities]
! width="180" | Project leader
! Project website
|-
| Establish an EGI VRC for Sound and Music Grid Computing (SMGC)
| NGIs CAN JOIN
| N.A.
| To be decided
| [[VT SMGC VRC]]
|-
| Establish an EGI VRC for GAIA-Space Grid Computing
| NGIs CAN JOIN
| N.A.  
| To be decided
| [[VT GAIA-Space VRC]]
|-
| Application Porting How to guide
| On hold
| N.A.
| To be decided
| [[VT Application Porting Howto]]
| Gender Action Plan
| PLANNED
| No deadline
| To be decided
| [[VT Gender Action Plan]]
|} -->

Latest revision as of 14:42, 8 September 2015

EGI Activity groups Special Interest groups Policy groups Virtual teams Distributed Competence Centres


EGI Virtual teams: Main Active Projects Closed Projects Guidelines


The following is a list Virtual team projects, that have been initiated and run by EGI.

Documentation

Starting and finishing a project can be daunting tasks and they certainly depend on a sound understanding of what is to be achieved, by whom, for whom and by when. Defining the achievable aims and objectives of the project and the resources (human and material) that are realistically available are essential at the very start for any chance of success. At the end of the project, the output needs to be delivered to whoever commissioned the project - this needs to be backed by a Final Project Report that confirms (or otherwise) that what was promised at the beginning is being delivered at the end. A Project Initiation Document and a Final Project Report are available in template form as a source of guidance for all those starting new Virtual Team projects. These are not obligatory formats for VTs but all VT leaders should read the guidance.

Active Virtual Team projects

Projects are asked to use VT Template Wiki page

Project Area Project status Project leader Start date

yyyy-mm-dd

Integrating life science reference datasets in EGI Platform porting Running Fotis E. Psomopoulos/AUTH 2014-12-01
Scalable Access to Federated Data Technology Running Lukasz Dutka/CYFRONET 2015-04-01