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Difference between revisions of "Overview of Virtual Team projects"

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* dates for the final and any intermediate outputs
* dates for the final and any intermediate outputs


The request is evaluated from the by NA2 taskleaders of EGI-InSPIRE who reject the request if it is not clear, not complete or not achievable. The technical content is not reviewed at this stage.  
The request is reviewed by the NA2 taskleaders of EGI-InSPIRE based on clearity, completeness and achievability. The request is rejected if it is not clear, not complete or not achievable. The technical content is not reviewed at this stage. A rejected request can be resubmitted after modification and/or improvement.  


Once accepted, the request is forwarded to the NGIs through the NGI International Liaisons. The NGI International Liaisons
The accepted request is forwarded to the NGI International Liaisons. The NGI International Liaisons are making sure that appropriate individuals or teams within the NGIs respond to the participation request. Because Virtual Teams have a relatively short lifetime (up to six month), the window of opportunity for individuals or teams to respond will be short too.


=== Reporting about Virtual Teams ===
=== Reporting about Virtual Teams ===

Revision as of 13:28, 15 November 2011


This page provides information about the "Virtual Team framework", the "NGI International Liaison" and the Virtual Team projects that exist in EGI.


Context

In 2011 the EGI-InSPIRE project revised its user engagement activities and defined a new structure for the NA2 work package within an updated Description of Work. The purpose of the restructuring is to improve the efficiency and flexibility of the interaction between the NGIs, EGI.eu and other organisations to achieve common goals in the field of "Engaging with New User Communities" (NA2 is titled Engaging with New User Communities).

The new structure consists of two key elements:

  1. Virtual Team framework: The Virtual Team framework enables NGI and EGI.eu persons to initiate and participate in short living projects (Virtual Team projects) that focus on well defined, non-operational activities around the production infrastructure. These activities cover areas such as Marketing & Communication; Strategic Planning and Policy Support; Community outreach and events for new users; Technical outreach and support to new communities. Virtual Team projects focus around new communities and/or sustainability. The framework allows the EGI community to plan all related activities in conjunction and collaboration with the NGIs. The VT project framework was developed within the NA2 activity of the EGI-InSPIRE project, but it is open for NGIs, countries and regions that are not involved in NA2 or in EGI-InSPIRE. These entities can join existing Virtual Teams or propose new Virtual Teams.
  2. NGI International Liaisons: The interaction between the NGI teams and EGI.eu on non-operational activities is undertaken through an "NGI International Liasions"(NILs in short), who are responsible within the NGIs for the delivery and interaction of non-operational tasks. Non-operational activities cover areas such as Marketing & Communication; Strategic Planning and Policy Support; Community outreach and events for new users; Technical outreach and support to new communities. The role of the NGI International Liaison recognises the complexity and diversity of each NGIs yet the need for these NGIs to be involved in pan-European, coordinated, non-technical activities of EGI. It is not necessarily the NGI International Liaison who undertake any of the non-technical activities, but instead they make sure the appropriate individuals or teams within the NGIs respond to any particular activity or issue that arises. These activities and issues arise within the Virtual Team framework, typically as requests to join a new Virtual Team or to react to some issue identified by a Virtual Team.

What is a Virtual Team?

The skills needed for EGI to successfully engage as a community with new users exist in many different organisations within EGI-InSPIRE and in the broader EGI ecosystem. It is foreseen that different members of EGI want to participate in different types of targeted activities that directly or indirectly relate to engagement with new users. The individuals needed to carry out such a targeted activity can be brought together by a Virtual Team in EGI. Virtual Teams provide a flexible and dynamic means to rapidly bring together certain members of the community for a well defined series of tasks to meet a specific goal that needs to be achieved in a relatively short period of time (on the order of weeks or months) before being disbanded. The focus of these Virtual Teams will be to either directly increase the number of EGI users (e.g. through integrating a new application) or indirectly (e.g. by raising the profile of EGI and an NGI through a NGI hosted event for its users). Virtual Teams have members from multiple NGIs and carry out a targeted action within the following activity domains:

  • Marketing & Communication
  • Strategic Planning and Policy Support
  • Community outreach and events for new users
  • Technical outreach and support to new communities

Virtual Teams can be established and used to enable the development of a strategy for the long-term evolution of EGI, or to significantly increase both the diversity and quantity of users and communities exploiting the infrastructure for world class research. The application of the framework is limited only by the scope and imagination of the NGIs to commit resources to any particular goal. EGI-InSPIRE NA2 members can and should use their NA2 project effort through Virtual Teams in order to efficiently contribute to the coordinated, pan-European activities carried out by EGI in engaging with new users.

Who are the NGI International Liaisons?

Country (NGI) International Liaison's name Deputy's name (if any)
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Processes

Join an existing Virtual Team

Establish a new Virtual Team

The request to form a Virtual Team can come from any NGI or EGI.eu. The request must use the VirtualTeamProjectRequest template and must be sent to the vtc@egi.eu email address. The request must describe:

  • the resources being requested (What skillset does the Virtual Team aim to gather from NGIs?)
  • the potential value to EGI
  • the expected duration and effort required
  • dates for the final and any intermediate outputs

The request is reviewed by the NA2 taskleaders of EGI-InSPIRE based on clearity, completeness and achievability. The request is rejected if it is not clear, not complete or not achievable. The technical content is not reviewed at this stage. A rejected request can be resubmitted after modification and/or improvement.

The accepted request is forwarded to the NGI International Liaisons. The NGI International Liaisons are making sure that appropriate individuals or teams within the NGIs respond to the participation request. Because Virtual Teams have a relatively short lifetime (up to six month), the window of opportunity for individuals or teams to respond will be short too.

Reporting about Virtual Teams

Current VTs

Finished VTs

Further information

The New NA2: Engaging with new user communities