Establishing Virtual Teams

1. The request to form a Virtual Team can come from any NGI or EGI.eu. The request must be sent to the vtc@egi.eu email address and it must describe:

• the title of the project
• the goal of the project (What is its expected output?)
• the resources being requested (What skillset does the Virtual Team aim to gather from NGIs?)
• the potential value of the project to EGI
• the expected duration of the project and effort required
• dates for the final and any intermediate outputs

2. The request is reviewed by the NA2 taskleaders of EGI-InSPIRE based on clearity, completeness and achievability. The request is rejected if it is not clear, not complete or not achievable. The technical content is not reviewed at this stage. Rejected requests can be resubmitted after modification and/or improvement.

3. After a project is accepted it gets an entry in the "Active Virtual Teams" section of this site and a request to join the project is sent to the NGI International Liaisons. The NGI International Liaisons are making sure that the NGI as a whole or appropriate individuals or teams within the NGIs respond to the participation request. The NGI decision process is treated as a black box. Some NGI International Liaison may decide on their own on participation, others may need approval from NGI Coordinator or from NGI members. Note that because Virtual Teams have a relatively short lifetime (up to six month), the window of opportunity for NGIs to respond is expected to be short too.

4. The positive answer from at least two NGIs is enough to run a Virtual Team. Virtual Teams with one NGI cannot be active within the EGI-InSPIRE VT framework. The leader of the Virtual Team must be an individual from an NGI or from EGI.eu. If the team is lead by an NGI member then an "EGI.eu buddy" is provided for the team to facilitate the integration into the EGI ecosystem.