The wiki is deprecated and due to be decommissioned by the end of September 2022.
The content is being migrated to other supports, new updates will be ignored and lost.
If needed you can get in touch with EGI SDIS team using operations @ egi.eu.
EGI Core activities:Travel
| Main | EGI.eu operations services | Support | Documentation | Tools | Activities | Performance | Technology | Catch-all Services | Resource Allocation | Security |
| EGI Core services menu: | Services PHASE I • | Services PHASE II • | Services PHASE III • | Bids • | Payments • | Travel procedure • | Performance |
| This page is Deprecated and should no longer be used, but is still available for reasons of reference. Please use the new page https://confluence.egi.eu/display/EGIBID/EGI+Bidding+Home
|
Project Reimbursement procedures
EGI.eu holds a budget to provide support in the frame of the Core Activities. The reimbursement is based on a lump sum for expenses available for external staff.
The amount of the lump sum includes a variable travel component considering the geographical location of the traveller and a fixed subsistence component compensating for all costs incurred (subsistence, hotel and (public) transport other than the main ticket). Participation to conferences is not relevant within EGI core activities thus conference fees is not an eligible expense.
The model applies considering the geographical location of the external traveler visiting Europe. The same model applies in reverse for people travelling to Asia/Transcontinental, USA/Mediterranean countries/International and Europe. If you are in EU travelling to Asia/Transcontinental then it is the Asia/Transcontinental travel allowance plus the same subsistence levels.
The amount we will provide as a lump sum is determined by this formula:
- Asia/Transcontinental: 1200 travel + 180 subsistence/day
- USA/Mediterranean countries/International: 600 travel + 180 subsistence/day
- EU: 300 travel + 180 subsistence/day
The process is as follows:
- Travel must be pre-approved by the operation manager: enter your request here and email operations at egi.eu
- Reimbursement form: travellers shall use this reimbursement form and provide a signed copy (scan or post) accompanied with the boarding passes (or train tickets, or similar) to Marie-Louise van der Weijde: marie-louise.v.d.weijde@egi.eu