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Difference between revisions of "EGI-InSPIRE:Quarterly reports"

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{| style="background: #eee; text-align: center; border: 1px solid #aaa" align=center width=100%
 
| '''[[PAC activities]]'''
{{EGI-Inspire_menubar}}
| '''[[Quarterly reports]]'''
 
| '''[[Advance Payments]]'''
{{PAC menu}}
| '''[[Contractual documents]]'''
| '''[[Financial reports]]'''
|}
<br>
<br>


==  EGI-InSPIRE Effort reporting ==
==  EGI-InSPIRE Effort reporting ==
{{TOC_right}}
{{TOC_right}}<br><br>
 
The publication of quarterly reports has been discontinued on this page and you can find them on the Advance payment section of this [https://wiki.egi.eu/wiki/Advance_Payments '''wiki'''].
 
 
=== Merging of NA2-NA3: how to declare your efforts from Nov 1st: ===
<br>
In the CA tables, all N effort has been shifted automatically to NA2.1N and the unfunded NA3 effort has moved to SA1.7 which is where the User Support has moved too. The new roles and N tasks are defined as follows: <br><br>
 
• '''Task NA2.1N: NGI International Liaison role (NIL)'''<br>
Up to two members of staff working as NGI International Liaisons can be reporting under NA2.1N to represent the NIL. <br>These people must be recorded in the NILs mailing list too https://www.egi.eu/sso/groupView/ngi-international-liaisons. <br>
 
Actions:
  1- PPT: Contact Sjomara Specht sjomara.specht@egi.eu to confirm your contribution into NA2.1 as NIL or deputy
  2- Mailing list: Contact Richard McLennan richard.mclennan@egi.eu to register
 
 
• '''Task NA2.6N: Virtual Team'''<br>
Other staff may report under NA2.6N '''if''' they are working as part of recognised virtual team. '''Local effort within NGIs''' can contribute to these NA2.6 tasks, meaning without additional EC project funding. <br>
 
Actions:
  1- Check the Virtual team projects at [[Virtual_Team_Projects]]
  2- Inform the VT leader that your NGI will be part of the team
  3- Inform the PO office if you charge your time to this task.
 
'''Note:''' People in the VTs reporting in NA2.6 can go into the VT specific mailing lists managed by their VT leaders. <br><br>
 
• '''Unfunded NA3 effort has moved to SA1.7''' <br>
 
Actions:
  1- Inform Tiziana Ferrari tiziana.ferrari@egi.eu, Leader of SA1
  2- Inform the PO office as these efforts shall not be funded
<br><br>
 
== Quarterly report procedure: ==
 


These reports are formal deliverables for the European Commission, applicable to all members of the EGI-InSPIRE project, beneficiaries and Joint Research Unit members. The contributions will be assembled and edited by the PO. Issues requiring clarification will be identified and communicated to the PO.<br>
These reports are formal deliverables for the European Commission, applicable to all members of the EGI-InSPIRE project, beneficiaries and Joint Research Unit members. The contributions will be assembled and edited by the PO. Issues requiring clarification will be identified and communicated to the PO.<br>


The schedule is described below with reference to days after the end of the month for the submission of the timesheets using PPT and Project Quarterly report:<br>
The schedule is described below with reference to days after the end of the month for the submission of the timesheets using PPT and Project Quarterly report:<br>


Submission of the timesheets: <br>
'''Submission of the timesheets: <br>'''
• M+10 calendar days: Timesheet deadline <br>
• M+10 calendar days: Timesheet deadline <br>
• M+15 calendar days: Timesheet Validation <br>
• M+15 calendar days: Timesheet Validation <br>
<br>
<br>
Submission of Project Quarterly report: <br>
'''Submission of Project Quarterly report: <br>'''
• PQ+22: PO circulates a final version to the PMB for review<br>
• PQ+22: PO circulates a final version to the PMB for review<br>
• PQ+30: Submit to EC<br>
• PQ+30: Submit to EC<br>
Line 34: Line 65:


PROJECT PERIOD 2<BR>
PROJECT PERIOD 2<BR>
'''PQ1''': May-July 2011
'''PQ5''': May-July 2011
'''PQ2''': Aug-Oct 2011
'''PQ6''': Aug-Oct 2011
'''PQ3''': Nov10- Jan 2012
'''PQ7''': Nov10- Jan 2012
'''PQ4''': Feb-Apr 2012
'''PQ8''': Feb-Apr 2012


PROJECT PERIOD 3<BR>
PROJECT PERIOD 3<BR>
'''PQ1''': May-July 2012
'''PQ9''': May-July 2012
'''PQ2''': Aug-Oct 2012
'''PQ10''': Aug-Oct 2012
'''PQ3''': Nov10- Jan 2013
'''PQ11''': Nov10- Jan 2013
'''PQ4''': Feb-Apr 2013
'''PQ12''': Feb-Apr 2013


PROJECT PERIOD 4<BR>
PROJECT PERIOD 4<BR>
'''PQ1''': May-July 2013
'''PQ13''': May-July 2013
'''PQ2''': Aug-Oct 2013
'''PQ14''': Aug-Oct 2013
'''PQ3''': Nov10- Jan 2014
'''PQ15''': Nov10- Jan 2014
'''PQ4''': Feb-Apr 2014
'''PQ16''': Feb-Apr 2014
<br><br>
<br><br>


=== Period 1 ===
=== Period 1 ===


* [https://documents.egi.eu/document/245| '''''Q1 May-June-July 2010''''']: EGI-report-Q1-by-Members (pdf document)
* [https://documents.egi.eu/document/245 '''''Q1 May-June-July 2010''''']: EGI-report-Q1-by-Members (pdf document)
   
   
* [https://documents.egi.eu/document/311| '''''Q2 Aug-Oct 2010''''']: EGI-report-Q1&Q2-by-Members (excel document), EGI cumulative reports in excel (activity per member Q1, Q2 and cumulated; finance Q1, Q2 and cumulated) [https://documents.egi.eu/document/305]
* [https://documents.egi.eu/document/311 '''''Q2 Aug-Oct 2010''''']: EGI-report-Q1&Q2-by-Members (excel document), <br> [https://documents.egi.eu/document/305 EGI cumulative reports]: activity per member Q1, Q2 and cumulated; finance Q1, Q2 and cumulated
* [https://documents.egi.eu/document/438| '''''Q3 Nov10- Jan 2011''''']: EGI cumulative reports (excel document)<br>
* [https://documents.egi.eu/document/438 '''''Q3 Nov10- Jan 2011''''']: EGI cumulative reports (excel document)<br>
* '''''Q4 Feb-Apr 2011''''':<br><br>
* '''''[https://documents.egi.eu/document/949 Q4 Feb-Apr 2011]'''''<br><br>


The effort task breakdown is also available at https://wiki.egi.eu/wiki/Activity_Management_Board
The effort task breakdown is also available at [[Activity_Management_Board]]


=== Period 2 ===
=== Period 2 ===
* [https://documents.egi.eu/document/950 Q5 May-June-July 2011]
* [https://documents.egi.eu/document/951 Q6 Aug-Sept-Oct 2011]
* [https://documents.egi.eu/document/1306 Q7 Nov-Dec-Jan 2012]
* Q8 Feb-March-Apr 2012
<br>
The effort task breakdown is also available at [[Activity_Management_Board]] <br>
__NOTOC__

Latest revision as of 22:33, 24 December 2014

EGI Inspire Main page


EGI-Engage Project Office: Contact details Contracts, Minutes Reimbursing procedures Project reporting Advance Payments Financial reports Project Administration Archive



EGI-InSPIRE Effort reporting



The publication of quarterly reports has been discontinued on this page and you can find them on the Advance payment section of this wiki.


Merging of NA2-NA3: how to declare your efforts from Nov 1st:


In the CA tables, all N effort has been shifted automatically to NA2.1N and the unfunded NA3 effort has moved to SA1.7 which is where the User Support has moved too. The new roles and N tasks are defined as follows:

Task NA2.1N: NGI International Liaison role (NIL)
Up to two members of staff working as NGI International Liaisons can be reporting under NA2.1N to represent the NIL.
These people must be recorded in the NILs mailing list too https://www.egi.eu/sso/groupView/ngi-international-liaisons.

Actions:

 1- PPT: Contact Sjomara Specht sjomara.specht@egi.eu to confirm your contribution into NA2.1 as NIL or deputy
 2- Mailing list: Contact Richard McLennan richard.mclennan@egi.eu to register 


Task NA2.6N: Virtual Team
Other staff may report under NA2.6N if they are working as part of recognised virtual team. Local effort within NGIs can contribute to these NA2.6 tasks, meaning without additional EC project funding.

Actions:

 1- Check the Virtual team projects at Virtual_Team_Projects
 2- Inform the VT leader that your NGI will be part of the team
 3- Inform the PO office if you charge your time to this task.

Note: People in the VTs reporting in NA2.6 can go into the VT specific mailing lists managed by their VT leaders.

Unfunded NA3 effort has moved to SA1.7

Actions:

 1- Inform Tiziana Ferrari tiziana.ferrari@egi.eu, Leader of SA1
 2- Inform the PO office as these efforts shall not be funded



Quarterly report procedure:

These reports are formal deliverables for the European Commission, applicable to all members of the EGI-InSPIRE project, beneficiaries and Joint Research Unit members. The contributions will be assembled and edited by the PO. Issues requiring clarification will be identified and communicated to the PO.

The schedule is described below with reference to days after the end of the month for the submission of the timesheets using PPT and Project Quarterly report:

Submission of the timesheets:
• M+10 calendar days: Timesheet deadline
• M+15 calendar days: Timesheet Validation

Submission of Project Quarterly report:
• PQ+22: PO circulates a final version to the PMB for review
• PQ+30: Submit to EC

Each Project Quarterly report covers 4 quarters:

PROJECT PERIOD 1
PQ1: May-July 2010 PQ2: Aug-Oct 2010 PQ3: Nov10- Jan 2011 PQ4: Feb-Apr 2011

PROJECT PERIOD 2
PQ5: May-July 2011 PQ6: Aug-Oct 2011 PQ7: Nov10- Jan 2012 PQ8: Feb-Apr 2012

PROJECT PERIOD 3
PQ9: May-July 2012 PQ10: Aug-Oct 2012 PQ11: Nov10- Jan 2013 PQ12: Feb-Apr 2013

PROJECT PERIOD 4
PQ13: May-July 2013 PQ14: Aug-Oct 2013 PQ15: Nov10- Jan 2014 PQ16: Feb-Apr 2014

Period 1

The effort task breakdown is also available at Activity_Management_Board

Period 2


The effort task breakdown is also available at Activity_Management_Board