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Difference between revisions of "EGI-InSPIRE:PAC activities"

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{| style="background: #eee; text-align: center; border: 1px solid #aaa" align=center width=100%
{{PAC menu}}
| '''[[PAC activities]]'''
==The Project Administrative Committee (PAC)==
| '''[[Quarterly reports]]'''
| '''[[Advance Payments]]'''
| '''[[Contractual documents]]'''
| '''[[Financial reports]]'''
|}
<br>
== The Project Administrative Committee (PAC) ==
{{TOC_right}}
{{TOC_right}}
 
===Members===
=== Members ===
* [https://documents.egi.eu/secure/RetrieveFile?docid=203&version=1&filename=EGI-InSPIRE-Partners_list.pdf Members list]: full and short name, country, participant number (as in NEF)  
 
* [https://documents.egi.eu/secure/RetrieveFile?docid=204&version=2&filename=EGI-InSPIRE-Partners_list%26JRUs.pdf Members and JRUs list]: JRUs in bold are those with funding allocated (as in NEF) <br>
* [https://documents.egi.eu/secure/RetrieveFile?docid=203&version=1&filename=EGI-InSPIRE-Partners_list.pdf |Members list]: full and short name, country, participant number (as in NEF)  
* Groups of Partners and Representative:
* [https://documents.egi.eu/secure/RetrieveFile?docid=204&version=2&filename=EGI-InSPIRE-Partners_list%26JRUs.pdf |Members and JRUs list]: JRUs in bold are those with funding allocated (as in NEF) <br>
** EGI.eu: Céline Bitoune
* Groups of Partners and Representative: <br>
** IBERGRID: Jorge Gomes LIP; deputy Isabel Campos
** EGI.eu: Rob van de Meer
** IBERGRID: Jorge Gomes LIP jorge@lip.pt; deputy Isabel Campos isabel@campos-it.es
** CE : CESNET, Jana Hrdličková or Iva Krejci
** CE : CESNET, Jana Hrdličková or Iva Krejci
** EIRO :  
** EIRO :  
** UK.IE.NL : Claire Devereux - STFC; Deputy Rossend Llurba - NCF
** UK.IE.NL : Claire Devereux - STFC; Deputy Rossend Llurba - NCF
** NBIS:  
** NBIS: Hank Nussbacher
** SEE: RENAM Alexei Altuhov and GRNET Anna Loukakou
** SEE: RENAM Alexei Altuhov and GRNET Anna Loukakou
** IT-RU:
** IT-RU: Laura Perini
** FRRO: absent
** FRRO: Mélanie Pellen, deputy Monica Anghel (ICI)
** APGI:
** APGI: none
** DACH: Andres Aeschlimann (SwiNG) as representative and Wilhelm Bühler (NGI-DE) as deputy <br>
** DACH: [[user:wbuehler|Wilhelm Bühler]] (NGI-DE) as representative and [[user:leinen|Simon Leinen]] (SwiNG) as deputy (changed on 2012-05-01)<br>
During the PAC meeting, held in Amsterdam at the EGI TF, the members presents have agreed to use the same groupings than for the  [https://documents.egi.eu/secure/RetrieveFile?docid=175&version=1&filename=CAannex4-list%20of%20groupings.pdf| PMB representation] (Project Management Board). <br>Though attendance of annual F2F meetings is strongly recommended for every partners and participation in the quarterly conference are also welcoming from every partners even though the representative of your grouping participates.<br>
During the PAC meeting, held in Amsterdam at the EGI TF, the members presents have agreed to use the same groupings than for the  [https://documents.egi.eu/secure/RetrieveFile?docid=175&version=1&filename=CAannex4-list%20of%20groupings.pdf PMB representation] (Project Management Board). <br>Though attendance of annual F2F meetings is strongly recommended for every partners and participation in the quarterly conference are also welcoming from every partners even though the representative of your grouping participates.
: '''Pending action Partners''': nominate a representative + deputy for each group
*'''Pending action Partners''': nominate a representative + deputy for each group


=== Mailing lists ===  
=== Mailing lists ===  
(for update, please contact [Celine.bitoune@egi.eu]) <br>
(for update, please contact [Celine.bitoune@egi.eu])
* [https://www.egi.eu/sso/groupView/inspire-financial| Financial Mailing list Members] <br>
* [https://www.egi.eu/sso/groupView/inspire-financial Financial Mailing list Members]
* [https://www.egi.eu/sso/groupView/inspire-cb-observers| CB-Observers Mailing list Members] <br>
* [https://www.egi.eu/sso/groupView/inspire-cb-observers CB-Observers Mailing list Members]


=== Meetings ===
=== Meetings ===
 
* '''F2F at EGI CF, Helsinki Wednesday, May 21, 2014''' [https://indico.egi.eu/indico/conferenceDisplay.py?confId=2212 '''minutes''']
* '''Coming soon''''' EGI Forum in Vilnius'': '''PAC meeting scheduled on 13 April 11h-1230''' <br>
* '''F2F at EGI TF, Madrid 19 September 2013''' [https://documents.egi.eu/document/2008 Slides]
 
* '''F2F at EGI CF, Manchester 10 April 2013''' [https://documents.egi.eu/document/1689 '''Minutes and Slides''']
A Financial surgery booth will be open during the event. <br>
* '''F2F at EGI TF, Prague 19 Sep 2012''' [https://documents.egi.eu/document/1344 '''Slides'''] - Read [https://documents.egi.eu/document/1344 '''Minutes''']
 
* '''PAC Telephone Conference, 25 May 2012''' -  Read [https://documents.egi.eu/secure/ShowDocument?docid=1180 minutes]
* Teleconference Meeting 2: 10th December 2010, 10:00 CET<br>
* '''F2F at EGI CF, Munich 27 Mar 2012''' [https://documents.egi.eu/secure/RetrieveFile?docid=1082&version=1&filename=PAC_slides_munich.pdf '''Slides'''] -  Read [https://documents.egi.eu/document/1103 minutes]
:[https://www.egi.eu/indico/conferenceDisplay.py?confId=234 |'''Agenda-Minutes''']
** ''' Actions for Y2 Financial Statement:'''
:''' Actions:'''
**# Issue Guidelines for costs preparation
  1- Request nominations for a representative and deputy per PMB grouping: Ongoing CD will chase outstanding partners <br>
**# Provide template with a more detail financial report of Global tasks
  2- Report costs of audit certificates for JRU members to Celine: Ongoing – some received but not all <br>
* '''Conf Call 22 Dec 2011''' - Read [https://documents.egi.eu/document/966 minutes]
  3- Remind all lead beneficiaries in January book auditors if appropriate <br>
* '''EGI Forum in Vilnius''': '''PAC meeting scheduled on 13 April 2011 11h-12h30''' - Financial surgery booth open during the event.
 
* '''Teleconference Meeting 2: 10th December 2010''', 10:00 CET: [https://www.egi.eu/indico/conferenceDisplay.py?confId=234 '''Agenda-Minutes''']
* F2F at EGI Technical Forum 2010 in Amsterdam - Wednesday 15th Sept from 14:00 - 15:30<br>
** ''' Actions:'''
:[https://documents.egi.eu/secure/RetrieveFile?docid=196&version=1&filename=PAC_15_SEP_2010.pdf |'''Minutes'''];  [https://documents.egi.eu/secure/RetrieveFile?docid=195&version=1&filename=PACnotes-150910-1.pdf |Questions & Answers]  <br>
**#Request nominations for a representative and deputy per PMB grouping: Ongoing.
:Collaboration Board: [https://documents.egi.eu/secure/RetrieveFile?docid=251&version=1&filename=Minutes-CB-16-9-2010.doc |'''Minutes-CB-16-9-2010''']
**#* CD will chase outstanding partners
: '''Pending action Partners''': Report costs of audit certificates for JRU members to Celine <br><br>
**# Report costs of audit certificates for JRU members to Celine: Ongoing.
**#* Some received but not all
**#Remind all lead beneficiaries in January book auditors if appropriate
* '''F2F at EGI Technical Forum 2010 in Amsterdam''' - Wednesday 15th Sept from 14:00 - 15:30<br>
** [https://documents.egi.eu/secure/RetrieveFile?docid=196&version=1&filename=PAC_15_SEP_2010.pdf '''Minutes'''];  [https://documents.egi.eu/secure/RetrieveFile?docid=195&version=1&filename=PACnotes-150910-1.pdf Questions & Answers]  <br>
** '''Collaboration Board''': [https://documents.egi.eu/secure/RetrieveFile?docid=251&version=1&filename=Minutes-CB-16-9-2010.doc '''Minutes-CB-16-9-2010''']<br>
** '''Pending action Partners''': Report costs of audit certificates for JRU members to Céline <br>
<!-- Categories-->
[[Category:Project administration]]

Latest revision as of 19:52, 24 December 2014

EGI-Engage Project Office: Contact details Contracts, Minutes Reimbursing procedures Project reporting Advance Payments Financial reports Project Administration Archive


The Project Administrative Committee (PAC)


Members

  • Members list: full and short name, country, participant number (as in NEF)
  • Members and JRUs list: JRUs in bold are those with funding allocated (as in NEF)
  • Groups of Partners and Representative:
    • EGI.eu: Céline Bitoune
    • IBERGRID: Jorge Gomes LIP; deputy Isabel Campos
    • CE : CESNET, Jana Hrdličková or Iva Krejci
    • EIRO :
    • UK.IE.NL : Claire Devereux - STFC; Deputy Rossend Llurba - NCF
    • NBIS: Hank Nussbacher
    • SEE: RENAM Alexei Altuhov and GRNET Anna Loukakou
    • IT-RU: Laura Perini
    • FRRO: Mélanie Pellen, deputy Monica Anghel (ICI)
    • APGI: none
    • DACH: Wilhelm Bühler (NGI-DE) as representative and Simon Leinen (SwiNG) as deputy (changed on 2012-05-01)

During the PAC meeting, held in Amsterdam at the EGI TF, the members presents have agreed to use the same groupings than for the PMB representation (Project Management Board).
Though attendance of annual F2F meetings is strongly recommended for every partners and participation in the quarterly conference are also welcoming from every partners even though the representative of your grouping participates.

  • Pending action Partners: nominate a representative + deputy for each group

Mailing lists

(for update, please contact [Celine.bitoune@egi.eu])

Meetings

  • F2F at EGI CF, Helsinki Wednesday, May 21, 2014 minutes
  • F2F at EGI TF, Madrid 19 September 2013 Slides
  • F2F at EGI CF, Manchester 10 April 2013 Minutes and Slides
  • F2F at EGI TF, Prague 19 Sep 2012 Slides - Read Minutes
  • PAC Telephone Conference, 25 May 2012 - Read minutes
  • F2F at EGI CF, Munich 27 Mar 2012 Slides - Read minutes
    • Actions for Y2 Financial Statement:
      1. Issue Guidelines for costs preparation
      2. Provide template with a more detail financial report of Global tasks
  • Conf Call 22 Dec 2011 - Read minutes
  • EGI Forum in Vilnius: PAC meeting scheduled on 13 April 2011 11h-12h30 - Financial surgery booth open during the event.
  • Teleconference Meeting 2: 10th December 2010, 10:00 CET: Agenda-Minutes
    • Actions:
      1. Request nominations for a representative and deputy per PMB grouping: Ongoing.
        • CD will chase outstanding partners
      2. Report costs of audit certificates for JRU members to Celine: Ongoing.
        • Some received but not all
      3. Remind all lead beneficiaries in January book auditors if appropriate
  • F2F at EGI Technical Forum 2010 in Amsterdam - Wednesday 15th Sept from 14:00 - 15:30