Alert.png The wiki is deprecated and due to be decommissioned by the end of September 2022.
The content is being migrated to other supports, new updates will be ignored and lost.
If needed you can get in touch with EGI SDIS team using operations @ egi.eu.

EGI-InSPIRE:Financial reports

From EGIWiki
Jump to navigation Jump to search
EGI-Engage Project Office: Contact details Contracts, Minutes Reimbursing procedures Project reporting Advance Payments Financial reports Project Administration Archive




Project Periodic Financial Reports


The Project Periodic Financial Reports are submitted after each reporting period along with the Periodic activity report. The Project Office is in charge of collecting and consolidating the data from the Lead Beneficiary, who is in turn responsible for gathering the data within their JRUs. The second year report covers the period from 1st May 2011 to 30 April 2012.

Please read also the minutes of the PAC F2F Meeting, LBZ, Garching - Read minutes

Your contact at the Project Office:

  • Céline Bitoune <celine.bitoune@egi.eu> Skype: celine.bitoune.egi
  • Sjomara Specht <sjomara.specht@egi.eu> Skype: sjomara.specht.egi


Stichting European Grid Initiative (EGI)
140 Science Park, 1098 XG Amsterdam, The Netherlands
Tel: +31 (0)20 893 2007


Financial Report YEAR 2


FORM C SIGNATURE PROCESS

1- DOWNLOAD YOUR FORM C: YOU MUST BE LOGGED WITH YOUR SSO ACCOUNT
FORM Cs of a JRU are saved all together in a single PDF file under the name of the Lead Beneficiary. It is the responsibility of the Lead Beneficiary to forward it to his JRUs for signature.
NO NEED TO SIGN THE FORM C IF COSTS ARE AT ZERO!

2- Get it STAMPED and SIGNED in THREE original copies, one for the Commission and two for the project office. If the document is lost it will enable us to react very quickly;

3- IN ADDITION for Partners CNRS, KIT, FhG (CFS on Methodology), IFAE, STFC, CERN
THREE original copies of the CFS. Pay attention that it is the final version issued/validated;

4- POST to the Project Office by Wednesday 17 Oct 2012
Attn: Céline Bitoune or Sjomara Specht
Stichting European Grid Initiative (EGI)
140 Science Park, 1098 XG Amsterdam
The Netherlands


FINANCIAL REPORTING: 1/05/2011 - 30/04/2012

  • Preparation to provide the justification of resource to the Project Office: Deadline Friday 25/05/2012
  • Recording data into NEF by the Project Office: 11-15 June 2012
  • Checking data by partners: 18-22 June 2012
  • Submission to the Commission (NEF): Friday 22/06/2012
  • Review: Wed-Thurs 27-28 June 2012


Documents to Fill in

FORWARD TO YOUR AUDITOR this document:
FP7 Guidelines for CERTIFICATES ISSUED BY EXTERNAL AUDITORS (only Part II is relevant)

Financial Guidelines




Financial Report YEAR 1


FORM C Signature process

1- Download your Form C:
The FORM Cs of a JRU are saved all together in a single PDF file under the name of the Lead Beneficiary. It is the responsibility of the Lead Beneficiary to forward it to his JRUs for signature.

TO DOWNLOAD YOUR FORM C YOU MUST BE LOGGED WITH YOUR SSO ACCOUNT

NO NEED TO SIGN THE FORM C IF COSTS ARE AT ZERO!

2- Get it STAMPED and SIGNED in three original copies, one for the Commission and two for the project office. If the document is lost it will enable us to react very quickly;


3- Request to your auditor 3 original copies of the CFS whenever it was applicable for your institute. Be careful that it is the final version that has been validated;

- Send these documents to the Project Office by Friday 28 Oct 2011
Attn: Céline Bitoune or Sjomara Specht
Stichting European Grid Initiative (EGI)
140 Science Park, 1098 XG Amsterdam
The Netherlands

Timelines

All beneficiaries are required to complete the following actions for himself and their JRUs

MAY 1st - 15th:

  • Complete the Justification-of-Resource (FILE: PartnerXX-EGI-InSPIRE-Year1-Justification-of-Resource)
  • Prepare the Certificate of Financial Statement (CFS) if required

--> the above must be checked by the PO

MAY 15th - 31st:

  • Complete the financial statement (Form Cs) into NEF;
  • Upload into NEF the Certificate of Financial Statement (CFS) if applicable;

--> In the NEF application, the 'signature' is provided by entering the name of the person authorised to validate a Form C for his or her organisation.

JUNE

  • 1st - 10th: Submission to the PMB
  • 11th - 15th: integrate comment of the PMB
  • 17th: Submission to the Commission


JULY-SEPT 2011:

  • Once the costs are validated by the Commission, a PDF version of the Form C as processed will have to be signed by each beneficiary and dispatched to the Commission through the coordinator.


Documents to Fill in

FILE: PartnerXX-EGI-InSPIRE-Year1-Justification-of-Resource
FILE: Form C into NEF - Financial Statement (to be filled in by each beneficiary)

Supporting documentations

Financial Guidelines