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EGI-InSPIRE:Financial reports
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NEW! FORM C Signature process
- Download your Form C; these are saved per Lead beneficiary BUT each JRU must signed a FORM C even if costs are at zero;
- Get it STAMPED and SIGNED in three original copies, one for the Commission and two for the project office. If the document is lost it will enable us to react very quickly;
REMEMBER: THE FORM C AT ZERO HAVE TO BE SIGNED TOO!
- Request from your auditor 3 original copies of the CPFs whenever it was applicable for your institutes. Be careful that it is the final version that has been validated;
- Send these documents to the Project Office By Friday 28 Oct 2011
Attn: Céline Bitoune or Sjomara Specht
Stichting European Grid Initiative (EGI)
140 Science Park, 1098 XG Amsterdam
The Netherlands
TO DOWNLOAD YOUR FORM C YOU MUST BE LOGGED WITH YOUR SSO ACCOUNT:
Part. # Lead Benef.
1 EGI.EU
2 UPT
3 IIAP NAS RA
5 IPP-BAS
6 UIIP NASB
7 SWITCH
8 UCY
9 CESNET
10 KIT-G
11 UOBL ETF
12 CSIC
13 CSC
14 CNRS
15 GRENA
16 GRNET
17 SRCE
18 MTA KFKI
19 TCD
20 IUCC
21 INFN
22 VU
23 RENAM
24 UOM
25 UKIM
26 FOM
27 SIGMA
28 CYFRONET
29 LIP
30 IPB
31 ARNES
32 UI SAV
33 TUBITAK ULAKBIM
34 STFC
35 CERN
36 UCPH
37 EMBL
38 VR-SNIC
39 IMCS-UL
40 E-ARENA
41 NORDUNET A/S
42 AGSC
43 ASTI
44 ITB
45 KEK
46 KISTI
47 UNIMELB
48 NUS
49 UPM
50 NECTEC
51 ICI
Project Periodic Financial Reports
The Project Periodic Financial Reports are submitted after each reporting period along with the Periodic activity report.
The Project Office is in charge of collecting and consolidating the data from the Lead Beneficiary, who is in turn responsible for gathering the data within their JRUs. The first year reports covers the period from 1st May 2010 to 30 April 2011.
The amount of eligible costs and funding expected in YEAR 1 are available in the file named PROJECT Activity-PPT-CA-V4.xlsx (column T - Year 1 Funding). These amounts are computed from the efforts recorded in PPT throughout Year 1.
Should you deviate from these figures, you should provide justifications at the level of the whole JRU (Lead beneficiary and JRUs), and shortly explain the measures that will be envisaged to correct the situation in YEAR 2. Finally if you cannot match the EC funded-unfunded part, remember to show the number of Effort (PM) audited outside the project and the total value of these Unfunded efforts.
Please READ the EGI-InSPIRE PR Guidance
Timelines
All beneficiaries are required to complete the following actions for himself and their JRUs
MAY 1st - 15th:
- Complete the Justification-of-Resource (FILE: PartnerXX-EGI-InSPIRE-Year1-Justification-of-Resource)
- Prepare the Certificate of Financial Statement (CFS) if required
--> the above must be checked by the PO
MAY 15th - 31st:
- Complete the financial statement (Form Cs) into NEF;
- Upload into NEF the Certificate of Financial Statement (CFS) if applicable;
--> In the NEF application, the 'signature' is provided by entering the name of the person authorised to validate a Form C for his or her organisation.
JUNE
- 1st - 10th: Submission to the PMB
- 11th - 15th: integrate comment of the PMB
- 17th: Submission to the Commission
JULY-SEPT 2011:
- Once the costs are validated by the Commission, a PDF version of the Form C as processed will have to be signed by each beneficiary and dispatched to the Commission through the coordinator.
Documents to Fill in
FILE: PartnerXX-EGI-InSPIRE-Year1-Justification-of-Resource
FILE: Form C into NEF - Financial Statement (to be filled in by each beneficiary)
Supporting documentations
- EGI-InSPIRE PR Guidance EGI-InSPIRE-PR_Guidance New!
- FAQ PAC meeting held in Amsterdam, Sept 2O1O
- Condensed Guidelines to Financial Issues Related to FP7 Indirect Actions prepared for EGI-InSPIRE
- Frequently Asked Questions
- See also Guidance Notes on Project Reporting
Financial Guidelines
- EC Financial Guideline dated 30 June 2010
- FP7 Grant Agreement - Annex II General Conditions V5 18 December 2009
- FP7 Guidelines for CERTIFICATES ISSUED BY EXTERNAL AUDITORS (only Part II is relevant)