Alert.png The wiki is deprecated and due to be decommissioned by the end of September 2022.
The content is being migrated to other supports, new updates will be ignored and lost.
If needed you can get in touch with EGI SDIS team using operations @ egi.eu.

Difference between revisions of "EGI-InSPIRE:Financial reports"

From EGIWiki
Jump to navigation Jump to search
Line 5: Line 5:


==NEW! FORM C Signature process ==  
==NEW! FORM C Signature process ==  
DEADLINE Friday 28 Oct 2011
 


- Download your Form C (per beneficiary, JRU is consider one beneficiary;<br>
- Download your Form C (per beneficiary, JRU is consider one beneficiary;<br>
Line 16: Line 16:
140 Science Park, 1098 XG Amsterdam
140 Science Park, 1098 XG Amsterdam
The Netherlands
The Netherlands
 
<br>'''DEADLINE Friday 28 Oct 2011'''<br>
TO DOWNLOAD YOUR FORM C YOU MUST BE LOGGED WITH YOUR SSO ACCOUNT:
'''TO DOWNLOAD YOUR FORM C YOU MUST BE LOGGED WITH YOUR SSO ACCOUNT:'''


Part. # Lead Benef.
Part. # Lead Benef.
Line 60: Line 60:
40 E-ARENA
40 E-ARENA
51 ICI
51 ICI


==Project Periodic Financial Reports==
==Project Periodic Financial Reports==

Revision as of 14:57, 19 October 2011

EGI-Engage Project Office: Contact details Contracts, Minutes Reimbursing procedures Project reporting Advance Payments Financial reports Project Administration Archive




NEW! FORM C Signature process

- Download your Form C (per beneficiary, JRU is consider one beneficiary;
- Get it STAMPED and SIGNED in three original copies, one for the Commission and two for the project office. If the document is lost it will enable us to react very quickly;
REMEMBER; THE FORM C AT ZERO HAVE TO BE SIGNED TOO!
- Request from your auditor 3 original copies of the CPFs whenever it was applicable for your institutes. Be caareful that it is the final version that has been validated;
- Send these documents to the Project Office: Attn: Céline Bitoune or Sjomara Specht Stichting European Grid Initiative (EGI) 140 Science Park, 1098 XG Amsterdam The Netherlands
DEADLINE Friday 28 Oct 2011
TO DOWNLOAD YOUR FORM C YOU MUST BE LOGGED WITH YOUR SSO ACCOUNT:

Part. # Lead Benef. 1 EGI.EU 2 UPT 3 IIAP NAS RA 5 IPP-BAS 6 UIIP NASB 7 SWITCH 8 UCY 9 CESNET 10 KIT-G 11 UOBL ETF 12 CSIC 13 CSC 14 CNRS 15 GRENA 16 GRNET 17 SRCE 18 MTA KFKI 19 TCD 20 IUCC 21 INFN 22 VU 23 RENAM 24 UOM 25 UKIM 26 FOM 27 SIGMA 28 CYFRONET 29 LIP 30 IPB 31 ARNES 32 UI SAV 33 TUBITAK ULAKBIM 34 STFC 35 CERN 36 UCPH 37 EMBL 38 VR-SNIC 39 IMCS-UL 40 E-ARENA 51 ICI

Project Periodic Financial Reports


The Project Periodic Financial Reports are submitted after each reporting period along with the Periodic activity report. The Project Office is in charge of collecting and consolidating the data from the Lead Beneficiary, who is in turn responsible for gathering the data within their JRUs. The first year reports covers the period from 1st May 2010 to 30 April 2011.

The amount of eligible costs and funding expected in YEAR 1 are available in the file named PROJECT Activity-PPT-CA-V4.xlsx (column T - Year 1 Funding). These amounts are computed from the efforts recorded in PPT throughout Year 1.

Should you deviate from these figures, you should provide justifications at the level of the whole JRU (Lead beneficiary and JRUs), and shortly explain the measures that will be envisaged to correct the situation in YEAR 2. Finally if you cannot match the EC funded-unfunded part, remember to show the number of Effort (PM) audited outside the project and the total value of these Unfunded efforts.

Please READ the EGI-InSPIRE PR Guidance


Timelines

All beneficiaries are required to complete the following actions for himself and their JRUs

MAY 1st - 15th:

  • Complete the Justification-of-Resource (FILE: PartnerXX-EGI-InSPIRE-Year1-Justification-of-Resource)
  • Prepare the Certificate of Financial Statement (CFS) if required

--> the above must be checked by the PO

MAY 15th - 31st:

  • Complete the financial statement (Form Cs) into NEF;
  • Upload into NEF the Certificate of Financial Statement (CFS) if applicable;

--> In the NEF application, the 'signature' is provided by entering the name of the person authorised to validate a Form C for his or her organisation.

JUNE

  • 1st - 10th: Submission to the PMB
  • 11th - 15th: integrate comment of the PMB
  • 17th: Submission to the Commission


JULY-SEPT 2011:

  • Once the costs are validated by the Commission, a PDF version of the Form C as processed will have to be signed by each beneficiary and dispatched to the Commission through the coordinator.


Documents to Fill in

FILE: PartnerXX-EGI-InSPIRE-Year1-Justification-of-Resource
FILE: Form C into NEF - Financial Statement (to be filled in by each beneficiary)

Supporting documentations

Financial Guidelines