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Difference between revisions of "EGI-InSPIRE:Financial reports"

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The '''Project Periodic Management Reports''' are submitted after each reporting period along with the Periodic activity report.  
The '''Project Periodic Management Reports''' are submitted after each reporting period along with the Periodic activity report.  
The Project Office is in charge of collecting and consolidating the data from the Lead Beneficiary, who is in turn responsible for gathering the data within their JRUs.''' The first year reports covers the period from 1st May 2010 to 30 April 2011.'''
The Project Office is in charge of collecting and consolidating the data from the Lead Beneficiary, who is in turn responsible for gathering the data within their JRUs.''' The first year reports covers the period from 1st May 2010 to 30 April 2011.'''
The amount of eligible costs and funding expected in YEAR 1 have been reported in the file named ‘PROJECT Activity-PPT-CA-V2.xlsx’ and available here (available soon). These figures derivate from the efforts recorded in PPT during the year.
Should you deviate from these figures, you should provide justifications at the level of the whole JRU (Lead beneficiary and JRUs), and shortly explain the measures that will be envisaged to correct the situation in YEAR 2.


==Timelines:==
==Timelines:==

Revision as of 01:02, 8 April 2011


The Project Periodic Management Reports are submitted after each reporting period along with the Periodic activity report. The Project Office is in charge of collecting and consolidating the data from the Lead Beneficiary, who is in turn responsible for gathering the data within their JRUs. The first year reports covers the period from 1st May 2010 to 30 April 2011.

The amount of eligible costs and funding expected in YEAR 1 have been reported in the file named ‘PROJECT Activity-PPT-CA-V2.xlsx’ and available here (available soon). These figures derivate from the efforts recorded in PPT during the year.

Should you deviate from these figures, you should provide justifications at the level of the whole JRU (Lead beneficiary and JRUs), and shortly explain the measures that will be envisaged to correct the situation in YEAR 2.

Timelines:

All beneficiaries are required to complete the following actions for himself and their JRUs

MAY 1st - 15th:

  • Complete the Justification-of-Resource (FILE: PartnerXX-EGI-InSPIRE-Year1-Justification-of-Resource)
  • Prepare the Certificate of Financial Statement (CFS) if required

--> the above must be checked by the PO

MAY 15th - 31st:

  • Complete the financial statement (Form Cs) into NEF;
  • Upload into NEF the Certificate of Financial Statement (CFS) if applicable;

--> In the NEF application, the 'signature' is provided by entering the name of the person authorised to validate a Form C for his or her organisation.

JULY-SEPT 2011:

  • Once the costs are validated by the Commission, a PDF version of the Form C as processed will have to be signed by each beneficiary and dispatched to the Commission through the coordinator.

Documents to Fill in:

FILE: PartnerXX-EGI-InSPIRE-Year1-Justification-of-Resource
FILE: Form C into NEF - Financial Statement (to be filled in by each beneficiary)

Supporting documentations:

  • EGI-InSPIRE PR Guidance New!
  • FAQ PAC meeting held in Amsterdam, Sept 2O1O
  • Condensed Guidelines to Financial Issues Related to FP7 Indirect Actions prepared for EGI-InSPIRE [1]
  • Frequently Asked Questions: [2]
  • See also Guidance Notes on Project Reporting [3]

Financial Guidelines

  • EC Financial Guideline dated 30 June 2010 [4]
  • FP7 Grant Agreement - Annex II General Conditions V5 18 December 2009 [5]
  • FP7 Guidelines for CERTIFICATES ISSUED BY EXTERNAL AUDITORS (only Part II is relevant)[6]