EGI-Engage:WP1 (NA1) Project Management

EGI-Engage project:	Main page	WP1(NA1)	WP3(JRA1)	WP5(SA1)	PMB	Deliverables and Milestones	Quality Plan	Risk Plan	Data Plan
	Roles and responsibilities	WP2(NA2)	WP4(JRA2)	WP6(SA2)	AMB	Software and services	Metrics	Project Office	Procedures

WP leader: Yannick Legre/EGI.eu

WP contact:

Objective

This work package will be led by the Administrative and Finance Coordinator (AFC) and will oversee the overall quality management and risk management, define monitoring and reporting process and metrics at a project and activity level. The WP will also manage the consortium and its evolution, perform the administrative and financial coordination, the contractual and ethical management, the reporting on progresses, the high-level supervision in all the work packages, the internal review of milestones, deliverables, the risk analysis and will define contingency plans. CSIC will be responsible for the maintenance of the tool for the tracking of the metrics. EGI-Engage will be divided into the following reporting periods:

• Reporting Period 1: from M1 to M15
• Reporting Period 2: from M16 to M30

Intermediate reports will be provided at M7 and M22. The AFC will lead the production of project-wide reports (i.e. the intermediate reports, the periodic report and the final report).

Task Leaders

To contact all task leaders (see below), send mail to 

Task	Name	Task Leader	Deputy
NA1.1	Administrative and Financial Management
NA1.2	Technical Management
NA1.3	Quality and Risk Management

Involved partners

• EGI.eu
  
• CSIC
• INFN

Tasks

Task NA1.1 Administrative and Financial Management

(Leader: EGI.eu, M1 - M30)

Estimated task effort: 21.5PM

• Consortium evolution, including management of the consortium agreement
• Monitoring of resources and financial expenditures, including distribution of the community contribution
• Contractual and ethical management, including EU reporting
• Guidance concerning IPR issues
• Establishment of intra-project communication and information networks
• Meeting support and follow-up
• Conflict resolution
• Operation of the Members General Assembly
  

Task NA1.2 Technical Management

(Leader: EGI.eu, M1 - M30)

Estimated task effort: 60PM
Detailed technical management of the project's activities is split across the project's main technical functions. Technical management is executed through the Activity Management Board and the Technology Coordination Board. This task is responsible for the coordination with external Technology Providers and other e-Infrastructures.

• Coordination of work across the different WPs and with collaborating external organisations
• High-level supervision and assessment of the achievements of the different WPs
• Internal reviewing of deliverables and reports
• Conducting the official project reviews
•  Monitoring the risk analysis and contingency plans

Task NA1.3 Quality and Risk Management

(Leader: EGI.eu, M1 - M30)

The objective of this task – led by the AFC – is to perform risk management, ensure the monitoring and assessment of progress and results across the project. The task leader will coordinate work involving the activity managers to ensure the delivery and adherence to a quality plan that will define the project’s main quality processes. Activities include the preparation of deliverables, internal reviews, periodic reviews and post-review follow-up, activity-specific processes, basic rules for EGI-Engage publications, practicalities concerning the functioning of the management boards, as well as the tools and metrics that will be applied in many of these processes. This task will perform risk identification and analysis impacting the EGI-Engage project, and measure the project’s progresses across activity areas (i.e., networking, service, joint research). Most of the partners in EGI-Engage are organisations with an established policy of equal gender opportunities. The EGI-Engage management is committed to ensure equal opportunity, according to EU rules and guidelines, when hiring the new project staff. In parallel, the project coordinator will strive to keep the institutions that are part of the consortium positively motivated towards gender issues by raising awareness at management level.

Deliverables

The following gives an overview of deliverables scheduled

Code	Title	Delivery PM	Delivery CM	Delivered date	Status
D1.1	Quality plan for Period 1 (R)	M03
D1.2	Risk analysis and risk response for Period 1 (R)	M08
D1.3	Report of quality status and quality plan for Period 2 (R)	M14
D1.4	Risk analysis and risk response for Period 2 (R)	M20
D1.5	Report of quality status for Period 2 (R)	M29

Milestones

The following gives an overview of milestones scheduled

Milestone	Title	Lead-Task	Delivery PM	Delivery CM	Delivered	Status
M1.1	Execution plan		M02
M1.2	First intermediate report		M08
M1.3	Second intermediate report		M23