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Difference between revisions of "EGI-Engage:Roles and responsibilities"

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= Governance  =
= Governance  =
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The Administrative and Finance Coordinator (AFC) will be responsible for administrative and financial coordination within and across work packages, serving as the official contact point for the European Commission and ensuring that the project is carried out efficiently and in accordance with the contractual obligation. The AFC chairs the Collaboration Board (CB), shall report and be accountable to the CB, leads WP1 (NA1) and is appointed by the lead partner of the project. Other specific responsibilities include: 1) The establishment of efficient internal management and budgets control procedures, processing and reimbursement of member costs. 2) The assistance to the TC for the collation and preparation of periodic reports, and for the organisation of the periodic face-to-face meetings, the preparation of financial reports, partnership and consortium modifications or contractual amendments. 3) The preparation of the Consortium Agreement, IPR management and guidance. 4) Point of contact for conflict resolution and the chairing of the CB. 5) The operation of a Project Office for the entire duration of the project. This will ensure the continuity and consistency of the administrative management. The Project Office supports the AFC in his activities. The Managing Director of EGI.eu Mr Yannick Legrè will act as the Administrative and Finance Coordinator. Mr Legrè has expertise in the field of distributed infrastructures, law and international relations and has been successfully involved in more than 30 projects and coordinating several research initiatives, among which several projects funded by the EC and NATO.  
The Administrative and Finance Coordinator (AFC) will be responsible for administrative and financial coordination within and across work packages, serving as the official contact point for the European Commission and ensuring that the project is carried out efficiently and in accordance with the contractual obligation. The AFC chairs the Collaboration Board (CB), shall report and be accountable to the CB, leads WP1 (NA1) and is appointed by the lead partner of the project. Other specific responsibilities include: 1) The establishment of efficient internal management and budgets control procedures, processing and reimbursement of member costs. 2) The assistance to the TC for the collation and preparation of periodic reports, and for the organisation of the periodic face-to-face meetings, the preparation of financial reports, partnership and consortium modifications or contractual amendments. 3) The preparation of the Consortium Agreement, IPR management and guidance. 4) Point of contact for conflict resolution and the chairing of the CB. 5) The operation of a Project Office for the entire duration of the project. This will ensure the continuity and consistency of the administrative management. The Project Office supports the AFC in his activities. The Managing Director of EGI.eu Mr Yannick Legrè will act as the Administrative and Finance Coordinator. Mr Legrè has expertise in the field of distributed infrastructures, law and international relations and has been successfully involved in more than 30 projects and coordinating several research initiatives, among which several projects funded by the EC and NATO.  


 
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=== Responsibilities  ===
=== Responsibilities  ===


== Technical Coordinator (TC)  ==
== Technical Coordinator (TC)  ==
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The Technical Coordinator (TC) will lead the execution of activity plan of the project and ensures the technical integration of the work delivered by each WP. The TC chairs the PMB and the AMB. The TC is accountable to the CB and is responsible for: 1) The monitoring of the execution of the activity plan and quality plan, the collection and distribution of deliverables and milestone and the approval of the deliverables produced by the WPs and the submission to the EC. 2) The management of the programme committees of the EGI events. 3) The liaison with projects, initiatives and collaborating organisations. 4) The risk analysis and contingency planning tasks within the project with a peculiar attention to those induced by innovation. 5) The overall scientific and technical coordination of the project, following the strategic decisions of the CB, the PMB and the AMB. The Technical Director of EGI.eu, Dr Tiziana Ferrari, will act as the Technical Coordinator of EGI-Engage. Dr Ferrari is current responsible for the direction of the EC project EGI-InSPIRE and was formerly EGI.eu’s Chief Operations Officer taking care of the operations coordination of EGI. She participated in the definition of the EGI governance in the framework of the EGI_DS project, and in the set-up of the EGI.eu organisation.  
The Technical Coordinator (TC) will lead the execution of activity plan of the project and ensures the technical integration of the work delivered by each WP. The TC chairs the PMB and the AMB. The TC is accountable to the CB and is responsible for: 1) The monitoring of the execution of the activity plan and quality plan, the collection and distribution of deliverables and milestone and the approval of the deliverables produced by the WPs and the submission to the EC. 2) The management of the programme committees of the EGI events. 3) The liaison with projects, initiatives and collaborating organisations. 4) The risk analysis and contingency planning tasks within the project with a peculiar attention to those induced by innovation. 5) The overall scientific and technical coordination of the project, following the strategic decisions of the CB, the PMB and the AMB. The Technical Director of EGI.eu, Dr Tiziana Ferrari, will act as the Technical Coordinator of EGI-Engage. Dr Ferrari is current responsible for the direction of the EC project EGI-InSPIRE and was formerly EGI.eu’s Chief Operations Officer taking care of the operations coordination of EGI. She participated in the definition of the EGI governance in the framework of the EGI_DS project, and in the set-up of the EGI.eu organisation.  


 
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=== Responsibilities  ===
=== Responsibilities  ===
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The Quality Manager (QM) will be in charge of designing and implementing the quality assurance of the work and has as main object the implementation of the quality control process. The QM will follow-up of work and in cases of deviations proposes and monitor corrective actions. The QM will interact with the Activity Managers, the AFC, the TC and participates to the PMB.  
The Quality Manager (QM) will be in charge of designing and implementing the quality assurance of the work and has as main object the implementation of the quality control process. The QM will follow-up of work and in cases of deviations proposes and monitor corrective actions. The QM will interact with the Activity Managers, the AFC, the TC and participates to the PMB.  


 
<br>


=== Responsibilities  ===
=== Responsibilities  ===
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The Project Office (PO) will handle: 1) The establishment of the infrastructure for the project administration (archiving of documentation, monitoring mechanisms, circulation of guidelines, analytical accounting system) and the development of the project management guidelines, the distribution of information to the consortium; 2) The monitoring of effort allocation to activities together with the AFC and TC and the financial aspects of the project including reporting to the EC and reimbursement of the participants; 3) The support to the meetings of the project’s committees as well as the major partnership meetings (preparation, agenda, support during the events, and distribution of minutes and presentations). The Project’s Office will be manned by members of the EGI.eu team, which has a track-record of successful project management experience. The PO is managed by the AFC.  
The Project Office (PO) will handle: 1) The establishment of the infrastructure for the project administration (archiving of documentation, monitoring mechanisms, circulation of guidelines, analytical accounting system) and the development of the project management guidelines, the distribution of information to the consortium; 2) The monitoring of effort allocation to activities together with the AFC and TC and the financial aspects of the project including reporting to the EC and reimbursement of the participants; 3) The support to the meetings of the project’s committees as well as the major partnership meetings (preparation, agenda, support during the events, and distribution of minutes and presentations). The Project’s Office will be manned by members of the EGI.eu team, which has a track-record of successful project management experience. The PO is managed by the AFC.  


 
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=== Responsibilities  ===
=== Responsibilities  ===


== Work Package leader (WP leader)  ==
== Work Package leader (WP leader)  ==


=== Responsibilities  ===
=== Responsibilities  ===


== Task leader<br>  ==
== Task leader<br>  ==


=== Responsibilities  ===
=== Responsibilities  ===


[[Category:EGI-Engage]]
[[Category:EGI-Engage]]

Revision as of 13:12, 10 September 2015

EGI-Engage project: Main page WP1(NA1) WP3(JRA1) WP5(SA1) PMB Deliverables and Milestones Quality Plan Risk Plan Data Plan
Roles and
responsibilities
WP2(NA2) WP4(JRA2) WP6(SA2) AMB Software and services Metrics Project Office Procedures


Baustelle.png This page is under construction.




EGI management.png


Governance

Collaboration Board (CB)

The project governance operates through the Collaboration Board (CB).

Responsibilities

The CB will be the ultimate decision-making board of the consortium and is responsible for all decisions having a direct legal and financial impact on consortium members.

The decisions of the CB are legally binding to all partners. The Consortium Agreement will document the areas of responsibility of the CB and the voting mechanisms.

Membership

The CB includes one representative per partner and is chaired by the AFC. All partners shall be entitled to send one voting representative to the CB.

Management

Project Management Board (PMB)

The project management will support the implementation of the project’s technical work plan and the achievement of its scientific objectives, as well as the completion of its contractual obligations, in compliance with rules and procedures. Project management is supervised by the CB.

Responsibilities

The PMB is responsible for coordinating the project and implementing the decisions of the CB.

Altogether, the overall project management is responsible for:

  1. The implementation of a coherent project organisation and the coordination of the different partners across the project activities.
  2. The interdisciplinary coordination of scientific and technical agendas.
  3. The evaluation of the overall performance of the project and the quality assurance and timely submission of deliverables.
  4. The monitoring of resource use, as well as management and allocation of budget.
  5. Task analysis and contingency planning.
  6. The coordination and upholding of the dissemination of the project.
  7. The resolution of potential issues related to Intellectual Property Rights (IPR) and the conflict management through a reliable conflict resolution scheme.
  8. The relationship with the European Commission.
  9. The administrative and financial tasks related to the activities of the consortium: periodic reports, contract amendments, preparation of financial reports, financial supervision, funding redistribution, project planning and monitoring of activities.

Membership

To be operational and yield sufficient executive power, the management board shall be made up of a limited number of representatives of partners.

Activity Management Board (AMB)

The PMB is chaired by the Technical Coordinator.

Responsibilities

Activity Management Board (AMB) will be responsible for

  • regularly monitoring the progress of the project
  • of the day-to-day management of the individual activities within the project will be undertaken by the Activity Managers.

Membership

It has representation from all the work packages.

Roles

Administrative and Finance Coordinator (AFC)

The Administrative and Finance Coordinator (AFC) will be responsible for administrative and financial coordination within and across work packages, serving as the official contact point for the European Commission and ensuring that the project is carried out efficiently and in accordance with the contractual obligation. The AFC chairs the Collaboration Board (CB), shall report and be accountable to the CB, leads WP1 (NA1) and is appointed by the lead partner of the project. Other specific responsibilities include: 1) The establishment of efficient internal management and budgets control procedures, processing and reimbursement of member costs. 2) The assistance to the TC for the collation and preparation of periodic reports, and for the organisation of the periodic face-to-face meetings, the preparation of financial reports, partnership and consortium modifications or contractual amendments. 3) The preparation of the Consortium Agreement, IPR management and guidance. 4) Point of contact for conflict resolution and the chairing of the CB. 5) The operation of a Project Office for the entire duration of the project. This will ensure the continuity and consistency of the administrative management. The Project Office supports the AFC in his activities. The Managing Director of EGI.eu Mr Yannick Legrè will act as the Administrative and Finance Coordinator. Mr Legrè has expertise in the field of distributed infrastructures, law and international relations and has been successfully involved in more than 30 projects and coordinating several research initiatives, among which several projects funded by the EC and NATO.


Responsibilities

Technical Coordinator (TC)

The Technical Coordinator (TC) will lead the execution of activity plan of the project and ensures the technical integration of the work delivered by each WP. The TC chairs the PMB and the AMB. The TC is accountable to the CB and is responsible for: 1) The monitoring of the execution of the activity plan and quality plan, the collection and distribution of deliverables and milestone and the approval of the deliverables produced by the WPs and the submission to the EC. 2) The management of the programme committees of the EGI events. 3) The liaison with projects, initiatives and collaborating organisations. 4) The risk analysis and contingency planning tasks within the project with a peculiar attention to those induced by innovation. 5) The overall scientific and technical coordination of the project, following the strategic decisions of the CB, the PMB and the AMB. The Technical Director of EGI.eu, Dr Tiziana Ferrari, will act as the Technical Coordinator of EGI-Engage. Dr Ferrari is current responsible for the direction of the EC project EGI-InSPIRE and was formerly EGI.eu’s Chief Operations Officer taking care of the operations coordination of EGI. She participated in the definition of the EGI governance in the framework of the EGI_DS project, and in the set-up of the EGI.eu organisation.


Responsibilities

Quality Manager (QM)

The Quality Manager (QM) will be in charge of designing and implementing the quality assurance of the work and has as main object the implementation of the quality control process. The QM will follow-up of work and in cases of deviations proposes and monitor corrective actions. The QM will interact with the Activity Managers, the AFC, the TC and participates to the PMB.


Responsibilities

Project Office (PO)

The Project Office (PO) will handle: 1) The establishment of the infrastructure for the project administration (archiving of documentation, monitoring mechanisms, circulation of guidelines, analytical accounting system) and the development of the project management guidelines, the distribution of information to the consortium; 2) The monitoring of effort allocation to activities together with the AFC and TC and the financial aspects of the project including reporting to the EC and reimbursement of the participants; 3) The support to the meetings of the project’s committees as well as the major partnership meetings (preparation, agenda, support during the events, and distribution of minutes and presentations). The Project’s Office will be manned by members of the EGI.eu team, which has a track-record of successful project management experience. The PO is managed by the AFC.


Responsibilities

Work Package leader (WP leader)

Responsibilities

Task leader

Responsibilities