EGI-Engage:Project Office

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The Project Administrative Committee (PAC)

Members

  • Members list: full and short name, country, participant number (as in NEF) [1]
  • Members and JRUs list: JRUs in bold are those with funding allocated (as in NEF) [2]
  • Groups of Partners and Representative:
    • EGI.eu: Rob van de Meer
    • IBERGRID: Jorge Gomes LIP jorge@lip.pt; deputy Isabel Campos isabel@campos-it.es
    • CE : CESNET, Jana Hrdličková or Iva Krejci
    • EIRO :
    • UK.IE.NL : Claire Devereux - STFC; Deputy Rossend Llurba - NCF
    • NBIS:
    • SEE: RENAM Alexei Altuhov and GRNET Anna Loukakou
    • IT-RU:
    • FRRO: absent
    • APGI:
    • DACH: Andres Aeschlimann (SwiNG) as representative and Wilhelm Bühler (NGI-DE) as deputy

During the PAC meeting, held in Amsterdam at the EGI TF, the members presents have agreed to use the same groupings than for the PMB representation (Project Management Board) [3].
However attendance of annual F2F meetings is strongly recommended for every partners and participation in the quarterly conference are also welcoming from every partners even though the representative of your grouping participates.

Pending action Partners: nominate a representative + deputy for each group


Mailing lists

(for update, please contact [Celine.bitoune@egi.eu])

  • Financial Mailing list Members [4]
  • CB-Observers Mailing list Members [5]

Meetings

  • F2F at EGI Technical Forum 2010 in Amsterdam - Wednesday 15th Sept from 14:00 - 15:30
Agenda
  1. Elect a chair at PAC meeting
  2. Form the Group of partner and nominate a representative
  3. EGI-InSPIRE Finance (Payment process and timeline, Audit certificates rules)
Minutes[6]; Questions & Answers [7]
Minutes-CB-16-9-2010[8]
Pending action Partners: Report costs of audit certificates for JRU members to Celine

  • Teleconference Meeting 2: 10th December 2010, 10:00 CET
Agenda
Minutes
Actions:
  • Request nominations for a representative and deputy per PMB grouping: Ongoing – CD will chase outstanding partners
  • Report costs of audit certificates for JRU members to Celine: Ongoing – some received but not all
  • Remind all lead beneficiaries in January book auditors if appropriate: new


Financial Guidelines

  • FP7 condensed guideline prepared for EGI-InSPIRE [9]
  • EC Financial Guideline dated 30 June 2010 [10]
  • FP7 Grant Agreement - Annex II General Conditions V5 18 December 2009 [11]
  • FP7 Guidelines for CERTIFICATES ISSUED BY EXTERNAL AUDITORS (only Part II is relevant)[12]

Contractual documents

  • Grant Agreement (EC contract signed between the Commission and EGI.eu) [13]
  • Consortium Agreement (Agreement signed between Partners, including the contractual efforts and budget tables) [14]


  • EGI-iNSPIRE-EFFORTs-NA2 (WP2)-Master-CA.pdf [15]
  • EGI-iNSPIRE-EFFORTs-NA3 (WP3)-Master-CA.pdf [16]
  • EGI-iNSPIRE-EFFORTs-SA1 (WP4)-Master-CA.pdf [17]
  • EGI-iNSPIRE-EFFORTs-SA2 (WP5)-Master-CA.pdf [18]
  • EGI-iNSPIRE-EFFORTs-SA3 (WP6)-Master-CA.pdf [19]
  • EGI-iNSPIRE-EFFORTs-JRA1 (WP7)-Master-CA.pdf [20]

  • EGI-InSPIRE Funding table distributed between Leads and JRUs [21]

  • EGI-InSPIRE A3Form Budget tables consolidated for issuing the Final Grant Agreement [22]


The Quarterly reports

Q1 May-June-July 2010

EGI-report-MS103-activity report [23]
EGI-report-Q1-by-Members.pdf [24]

Q2 Aug-Oct 2010

EGI-report-Q2-by-Members.pdf [25]


Advance payments

Advance 1

Pre-Financing and payment of Q1 May-June-July 2010

40% of the total pre-financing received from the EC is decreased with the 5% corresponding to the PFG (Participant Guarantee Fund). The remaining 35% are distributed as follows:

  • 6 months effort equivalent paid as an advance - Table 1 [26]
  • quarterly payments based on the use of resources: Q1 payments - Table 2 [27]

It is the responsibility of the Lead Beneficiary to redistribute the money to its JRUs. The following table 3 [28] shows the share of funding for each participant, Leads and JRUs, for the total funding.

The table 2 shows for each participant, Leads and JRUs, the calculation of estimated funding used in Q1 according to the efforts used and task rate grouping.

Advance 3

payment of Q3 Nov-Dec 2010-Jan 2011

Advance 4

payment of Q4 Feb-Mar-April 2011