Difference between revisions of "EGI-Engage:Project Office"

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== The Project Administrative Committee (PAC) ==
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{{Template:EGI-Engage menubar}}
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{{PAC menu}}
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[[Category:EGI-Engage]]
  
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'''The Project Office''' has been set up by the EGI.eu project office to enable regular discussions about the implementation of all administrative and financial procedures of the project management for EGI-Engage project.&nbsp; <br>
  
=== Members ===
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== Project Office Contact details ==
  
* Members list: full and short name, country, participant number (as in NEF) [https://documents.egi.eu/secure/RetrieveFile?docid=203&version=1&filename=EGI-InSPIRE-Partners_list.pdf]
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The contact persons for Administration/Financial and Legal related matters are:  
* Members and JRUs list: JRUs in bold are those with funding allocated (as in NEF) [https://documents.egi.eu/secure/RetrieveFile?docid=204&version=2&filename=EGI-InSPIRE-Partners_list%26JRUs.pdf]<br>
 
* Groups of Partners and Representative: <br>
 
** EGI.eu: Rob van de Meer
 
** IBERGRID: Jorge Gomes LIP jorge@lip.pt; deputy Isabel Campos isabel@campos-it.es
 
** CE : CESNET, Jana Hrdličková or Iva Krejci
 
** EIRO :
 
** UK.IE.NL : Claire Devereux - STFC; Deputy Rossend Llurba - NCF
 
** NBIS:
 
** SEE: RENAM Alexei Altuhov and GRNET Anna Loukakou
 
** IT-RU:
 
** FRRO: absent
 
** APGI:
 
** DACH: Andres Aeschlimann (SwiNG) as representative and Wilhelm Bühler (NGI-DE) as deputy <br>
 
During the PAC meeting, held in Amsterdam at the EGI TF, the members presents have agreed to use the same groupings than for the PMB representation (Project Management Board) [https://documents.egi.eu/secure/RetrieveFile?docid=175&version=1&filename=CAannex4-list%20of%20groupings.pdf].
 
<br>However attendance of annual F2F meetings is strongly recommended for every partners and participation in the quarterly conference are also welcoming from every partners even though the representative of your grouping participates.<br>
 
: '''Pending action Partners''': nominate a representative + deputy for each group
 
  
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*Céline Bitoune: Chief Finance & Administrative Officer
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*Yannick Legré: Managing Director
  
=== Mailing lists ===
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'''Email: egi-engage-po@egi.eu <br>'''
(for update, please contact [Celine.bitoune@egi.eu]) <br>
 
* Financial Mailing list Members [https://www.egi.eu/sso/groupView/inspire-financial] <br>
 
* CB-Observers Mailing list Members [https://www.egi.eu/sso/groupView/inspire-cb-observers] <br>
 
  
=== Meetings ===
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Postal address: Science Park 140, 1098 XG Amterdam, The Netherlands <!-- Categories-->
  
* F2F at EGI Technical Forum 2010 in Amsterdam
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[[Category:Project_administration]]
: Wednesday 15th Sept from 14:00 - 15:30 <br><br>
 
:''' Agenda'''
 
 
# Elect a chair at PAC meeting
 
# Form the Group of partner and nominate a representative
 
# EGI-InSPIRE Finance:
 
:: - Payment process and timeline  <br>
 
:: - Audit certificates rules  <br>
 
: Questions & Answers
 
  
:'''Minutes'''[https://documents.egi.eu/secure/RetrieveFile?docid=196&version=1&filename=PAC_15_SEP_2010.pdf]
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== Project Mailing lists  ==
: Questions & Answers [https://documents.egi.eu/secure/RetrieveFile?docid=195&version=1&filename=PACnotes-150910-1.pdf]  <br>
 
  
:'''Minutes-CB-16-9-2010'''[https://documents.egi.eu/secure/RetrieveFile?docid=251&version=1&filename=Minutes-CB-16-9-2010.doc]
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<span style="font-size: 13.2800006866455px; line-height: 1.5em;">some information about the project mailing lists that are available for
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internal project communication:&nbsp;</span>
  
: '''Pending action Partners''': Report costs of audit certificates for JRU members to Celine
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*[mailto:egi-engage-po@egi.eu egi-engage-po@egi.eu]&nbsp;&nbsp;Project Office contact mailing list
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*[mailto:egi-engage-cb@mailman.egi.eu egi-engage-cb@mailman.egi.eu]&nbsp;&nbsp;<br>Project Collaboration Board with representatives from all beneficiaries in the consortium. <br>For membership updates contact: Yannick Legre [mailto:Yannick.Legre@egi.eu &lt;Yannick.Legre@egi.eu&gt;] [mailto:egi-engage-financial@mailman.egi.eu egi-engage-financial@mailman.egi.eu] <br>For discussion of project administration and financial aspects contact: Celine Bitoune [mailto:celine.bitoune@egi.eu &lt;celine.bitoune@egi.eu&gt;]
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*[mailto:egi-engage-pmb@mailman.egi.eu egi-engage-pmb@mailman.egi.eu] Project Management Board (membership to be populated)
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*[mailto:egi-engage-amb@mailman.egi.eu egi-engage-amb@mailman.egi.eu] Activity Management Board members - composed of WP leaders.
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*[mailto:egi-engage-members@mailman.egi.eu egi-engage-members@mailman.egi.eu] Includes all members of the project as well as people registered to EGI-Engage-related mailing lists. Use is limited to project-wide communications.
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*work packages: <br>[mailto:egi-engage-wp1@mailman.egi.eu egi-engage-wp1@mailman.egi.eu] Leader: Y. Legre <br>[mailto:egi-engage-wp2@mailman.egi.eu egi-engage-wp2@mailman.egi.eu] Leader: S. Andreozzi <br>[mailto:egi-engage-wp3@mailman.egi.eu egi-engage-wp3@mailman.egi.eu] Leader: D. Scardaci <br>[mailto:egi-engage-wp4@mailman.egi.eu egi-engage-wp4@mailman.egi.eu] Leader (interim): T. Ferrari <br>[mailto:egi-engage-wp5@mailman.egi.eu egi-engage-wp5@mailman.egi.eu] Leader P. Solagna <br>[mailto:egi-engage-wp6@mailman.egi.eu egi-engage-wp6@mailman.egi.eu] Leader G. Sipos <br> <br>This information is also provided and updated on the project Quality Management pages, so for future reference see: [http://go.egi.eu/EngageQM http://go.egi.eu/EngageQM]
  
=== Financial Guidelines ===
 
  
* FP7 condensed guideline prepared for EGI-InSPIRE [https://documents.egi.eu/secure/RetrieveFile?docid=174&version=1&filename=Financial%20guidelines%20under%20the%20FP7_May10.pdf]<br>
 
* EC Financial Guideline dated 30 June 2010 [ftp://ftp.cordis.europa.eu/pub/fp7/docs/financialguide_en.pdf]<br>
 
* FP7 Grant Agreement - Annex II General Conditions V5 18 December 2009 [ftp://ftp.cordis.europa.eu/pub/fp7/docs/fp7-ga-annex2_en.pdf]<br>
 
* FP7 Guidelines for CERTIFICATES ISSUED BY EXTERNAL AUDITORS (only Part II is relevant)[https://documents.egi.eu/secure/RetrieveFile?docid=197&version=1&filename=guidelines-audit-certification_en.pdf]
 
  
 
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<br> <!-- Categories-->
 
 
=== Contractual documents ===
 
* Grant Agreement (EC contract signed between the Commission and EGI.eu) [https://documents.egi.eu/secure/RetrieveFile?docid=177&version=1&filename=signed_7_261323_0_0_CONT_CORE_1.pdf]<br>
 
 
 
* Consortium Agreement (Agreement signed between Partners, including the contractual efforts and budget tables) [https://documents.egi.eu/document/221]<br>
 
 
 
 
 
* EGI-iNSPIRE-EFFORTs-NA2 (WP2)-Master-CA.pdf [https://documents.egi.eu/secure/RetrieveFile?docid=187&version=2&filename=EGI-iNSPIRE-EFFORTs-NA2%20%28WP2%29-Master-CA.pdf]<br>
 
* EGI-iNSPIRE-EFFORTs-NA3 (WP3)-Master-CA.pdf [https://documents.egi.eu/secure/RetrieveFile?docid=188&version=3&filename=EGI-iNSPIRE-EFFORTs-NA3%20%28WP3%29-Master-CA.pdf]<br>
 
* EGI-iNSPIRE-EFFORTs-SA1 (WP4)-Master-CA.pdf [https://documents.egi.eu/secure/RetrieveFile?docid=189&version=2&filename=EGI-iNSPIRE-EFFORTs-SA1%20%28WP4%29-Master-CA.pdf]<br>
 
* EGI-iNSPIRE-EFFORTs-SA2 (WP5)-Master-CA.pdf [https://documents.egi.eu/secure/RetrieveFile?docid=190&version=1&filename=EGI-iNSPIRE-EFFORTs-SA2%20%28WP5%29-Master-CA.pdf]<br>
 
* EGI-iNSPIRE-EFFORTs-SA3 (WP6)-Master-CA.pdf [https://documents.egi.eu/secure/RetrieveFile?docid=191&version=1&filename=EGI-iNSPIRE-EFFORTs-SA3%20%28WP6%29-Master-CA.pdf]<br>
 
* EGI-iNSPIRE-EFFORTs-JRA1 (WP7)-Master-CA.pdf [https://documents.egi.eu/secure/RetrieveFile?docid=192&version=1&filename=EGI-iNSPIRE-EFFORTs-JRA1%20%28WP7%29-Master-CA.pdf]<br><br>
 
 
 
* EGI-InSPIRE Funding table distributed between Leads and JRUs [https://documents.egi.eu/secure/RetrieveFile?docid=194&version=2&filename=wiki-Funding%20distributed%20Lead-JRUs-final.pdf]<br><br>
 
* EGI-InSPIRE A3Form Budget tables consolidated for issuing the Final Grant Agreement [https://documents.egi.eu/secure/RetrieveFile?docid=193&version=1&filename=wiki-NEF-Budget-Costs-Table_Vfinalpdf.pdf]<br>
 
 
 
 
 
== The Quarterly reports ==
 
 
 
 
 
=== Q1 May-June-July 2010 ===
 
 
 
EGI-report-MS103-activity report [https://documents.egi.eu/document/202]<br>
 
EGI-report-Q1-by-Members.pdf [https://documents.egi.eu/document/231]
 
 
 
=== Q2 Aug-Oct 2010 ===
 
EGI-report-Q2-by-Members.pdf[[https://documents.egi.eu/document/274]]
 

Latest revision as of 11:40, 25 February 2016

EGI-Engage project: Main page WP1(NA1) WP3(JRA1) WP5(SA1) PMB Deliverables and Milestones Quality Plan Risk Plan Data Plan
Roles and
responsibilities
WP2(NA2) WP4(JRA2) WP6(SA2) AMB Software and services Metrics Project Office Procedures


EGI-Engage Project Office: Contact details Contracts, Minutes Reimbursing procedures Project reporting Advance Payments Financial reports Project Administration Archive


The Project Office has been set up by the EGI.eu project office to enable regular discussions about the implementation of all administrative and financial procedures of the project management for EGI-Engage project. 

Project Office Contact details

The contact persons for Administration/Financial and Legal related matters are:

  • Céline Bitoune: Chief Finance & Administrative Officer
  • Yannick Legré: Managing Director

Email: egi-engage-po@egi.eu

Postal address: Science Park 140, 1098 XG Amterdam, The Netherlands

Project Mailing lists

some information about the project mailing lists that are available for internal project communication: