EGI-Engage:Contractual documents-reimbursing procedures

From EGIWiki
Revision as of 12:26, 21 April 2015 by Cbitoune (talk | contribs) (Lump sum refunding rules)
Jump to: navigation, search
EGI-Engage project: Main page WP1(NA1) WP3(JRA1) WP5(SA1) PMB Deliverables and Milestones Quality Plan Risk Plan Data Plan
Roles and
WP2(NA2) WP4(JRA2) WP6(SA2) AMB Software and services Metrics Project Office Procedures

EGI-Engage Project Office: Contact details Contracts, Minutes Reimbursing procedures Project reporting Advance Payments Financial reports Project Administration Archive

Project Reimbursement procedures holds a budget to provide support for unfunded members of the new user communities and unfunded partners (primarily those in the ICPC, USA and Asia Pacific) to attend major EGI-Engage events. It is also available to support the engagement of funded project partners that represent small or emerging NGIs, under certain conditions and after validation of the project Director. The reimbursement is based on a lump sum for expenses and only available for external staff such as: visitors, speakers, participants of EGI-Engage project.

Lump sum refunding rules

The amount of the lump sum includes 3 components, a variable travel component, a fixed subsistence component and a fixed registration component. All three being refunded distinctly and considering the geographical location of the external traveler visiting Europe: Asia/Transcontinental: 1200 travel + (180 subsistence+ 100 registration)*5 days USA/Mediterranean countries/International: 600 travel + (180 subsistence+ 100 registration)*5 days EU: 300 travel + (180 subsistence+ 100 registration)*5 days The amount we will provide as a lump sum is determined by this formula.

From 2015 for an Asian partner and for 3 days of attendance at the Community Forum we would provide a lump sum of 2040€ for the costs. We would not refund more than this amount. If participation is extended to the whole week (5 days) it would be 2600€. The weekly compensation including reimbursement of 5-days conference registration cannot exceed 1700€ for business trip within EU, 2000€ for a business trip from the USA/Mediterranean countries/International and 2600 € for a business trip from Asia/Transcontinental.

The same model will apply in reverse for people travelling to Asia/Transcontinental, USA/Mediterranean countries/International and Europe. If you are in EU travelling to Asia/Transcontinental then it is the Asia/Transcontinental travel allowance plus the same registration and subsistence levels.

Reimbursement form

More information