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EGI-Engage:Activity Management Board

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EGI-Engage project: Main page WP1(NA1) WP3(JRA1) WP5(SA1) PMB Deliverables and Milestones Quality Plan Risk Plan Data Plan
Roles and
responsibilities
WP2(NA2) WP4(JRA2) WP6(SA2) AMB Software and services Metrics Project Office Procedures




This is the Wiki page of the EGI-Engage Activity Management Board.

Meetings and Actions

Meetings schedule go to Indico

Actions go to EGI RT

Dissemination Reports

Dissemination reports

AMB meeting reports

2015

EGI-Engage EC reporting schedule

DOCUMENTS TO BE PRODUCED (PERIOD 1) from M1 to M12

intermediate report M1-M6 (milestone)

periodic report M1-M12

DOCUMENTS TO BE PRODUCED (PERIOD 2) from M13 to M24

intermediate report M13-M18 (milestone)

periodic report M13-M24

DOCUMENTS TO BE PRODUCED (PERIOD 3) from M25 to M30

periodic report M25-M30

final report M01-M30

Reporting Calendar

  • PM06: Milestone 1.2 First intermediate report
  • PM12: Project Periodic Report (first period)
  • PM18: Milestone 1.3 Second intermediate report
  • PM24: Project Periodic Report (second period)
  • PM30: Project Periodic Report (third period)
  • PM30: Project Final report (entire duration)

Yearly activity plan

PY1

Templates

Milestones and deliverables

Milestones and deliverables that are not documents are reported in the project periodic reports, no ad hoc communication to the EC is needed besides this.


Effort reporting procedure for Activity Managers

Schedule: (Every 3 months)

  • M1-M6
    • estimate effort due at M3+1
    • efforts and costs used due at M6+1
  • M7-M12:
    • estimate effort due at M9+1
    • efforts and costs used due at M12+1
  • M13-M18:
    • estimate effort due at M15+1;
    • efforts and costs used due at M18+1
  • M19-M24:
    • estimate effort due at M21+1;
    • efforts and costs used due at M24+1
  • M25-M30:
    • estimate effort due at M27+1;
    • efforts and costs used due at M30+1


Steps:

  • M + 15 days - Deadline for Partners to report on effort (Actual efforts and costs in preparation for the cost statement. Efforts based on actual consumption and costs of personnel (only) based on estimated PM average costs.)
  • M + 15 days (Finance) Draft sent to AMB
  • M + 20 days (Quality) Coordinate AMB to take an action to remind partners and check deviations
    • Partners not reporting
    • Partners over/under-spending
  • M + 20 days (Finance) Final report provided to PMB